Human Resources Coordinator

GIVE KIDS THE WORLD JOB DESCRIPTION

Job Title:        Human Resources Coordinator
Department:  Human Resources
Reports to:    Vice President of Human Resources

DUTIES AND RESPONSIBILITIES:

-Responsible for maintaining employment postings on GKTW websites and other recruitment websites as needed.

-Accepts all candidate applications/resumes, routes incoming applications to hiring managers (after Vice President of HR review when applicable), pre-screens applicants (if necessary) and sets up interviews as required.

-Communicates with candidates via phone and jobs email address; works with candidates to ensure application accuracy and answer job-specific questions.

-Ensures candidate response letters/emails are being sent out in a timely fashion and applications/resumes are tracked and filed.

-Processes background check forms for all GKTW and GBH candidates being extended offers.

-Conducts new hire orientation for all new employees and ensures new hires have necessary resources upon date of hire (to include name badges, keys, business cards, IT resources, uniforms, workspace, etc.).

-Processes all change-of-status data for employees in HRB and payroll systems including change-of-status forms for Finance department; maintains employee files, both electronic and paper.

-Assists with prep/facilitation/tracking of GKTW training programs to include new-hire orientation, safety training, certified trainer and other training as available.

-Assists with coordination of staff benefit programs including benefit briefings, processing enrollment forms and assisting staff with benefit inquiries.

-Submits claim information to Workers’ Compensation carrier and ensures all necessary paperwork is accurately completed and filed.

-Assists with coordination of employee relations programs including but not limited to monthly staff meetings, health fair, special events, etc.

-Oversees staff recognition program and ensures program is being utilized consistently throughout the Village.

-Completes employment verifications as necessary.

-Collaborate with Communications department to develop and update content for staff Intranet and submit Communications requests as needed.

-Ensures HR is stocked with the appropriate materials needed on ongoing basis to include new hire packet materials, Gift of Life books, benefits packets, etc.

-Maintain high standard of all written publication distributed by the department including candidate communication, all staff communication, Intranet content, special event flyers, etc.

-Must be able to work a flexible schedule to include evenings, weekends and holidays as necessary.

-Update and file employee benefits and personnel files

-Perform other duties as assigned

COMPETENCIES AND SPECIFIC SKILLS:

-General knowledge of the principles and practices of Human Resources administration.

-Ability to maintain confidential information.

-Ability to apply and adapt practices and techniques to the special requirements of Village staff.

-Ability to establish and maintain effective relationships with staff, volunteers, vendors and the general public.

-Ability to present facts and recommendations effectively in oral and written form.

-Professional phone and verbal skills.

-Ability to prioritize and balance multiple responsibilities; detail-oriented.

-Strong problem-solving skills.

-Proficient in Microsoft Office products such as Outlook, Excel, Word, Power Point and Access.

-Bilingual (English/Spanish) is strongly preferred.

PHYSICAL DEMANDS BEYOND NORMAL OFFICE ENVIRONMENT:

-Regularly required to walk, stand, bend, crouch, balance, use hands/arms to lift/move objects.
-Ability to move/lift up to 20 lbs.
-Ability to operate a motorized vehicle, including a battery-operated golf cart.
-Valid driver’s license and clean driving record.

EDUCATION/EXPERIENCE REQUIRED:

-A high school diploma and two (2) years’ experience in an administrative support role is required.

-A bachelor's degree in Human Resources, Business Administration, Psychology, Education, Communications, or related field and/or two years general experience in the HR field is preferred.

-Any equivalent combination of experience and training that provides the required knowledge, skills and abilities.

 
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