Marketing Coordinator - Field Sales

FIELD PACKAGE SALES MARKETING COORDINATOR

SUMMARY
The primary objective of the FPS Marketing Coordinator is to maintain databases of all FPS opportunities including mobile events, permanent and semi-permanent locations and ensure that all are accurately accounted for in Diamond’s Atlas and Clarity systems.  He/she will be the point person to steward various processes throughout the company including contracts, payments, creative development, accounting and IT.  During key times of the year, he/she will provide event management support for the Brian Gay Invitational.
 
ESSENTIAL JOB FUNCTIONS
 

• Maintain a database and calendar of all mobile events, permanent and semi-permanent marketing opportunities including production, promoter performance and environmental factors.
• Track results from the field and reconcile with those reported in Diamond’s Atlas and Clarity systems.
• Track all purchases and deployment of fixtures, equipment and marketing materials.
• Ensure all contracts and payments to vendors are processed on a timely basis.
• Communicate with marketing managers and field supervisors on an ongoing basis to ensure that all events are on schedule and provide key administrative link to home office.
• Create and submit and track FPS creative needs beginning with the ePRF process.
• Own the process for building new mini-vacation packages and maintain a database of packages including results and activity.
•  Provide executive support to the Vice President of National Marketing, the Director of Field Packages Sales and Regional Marketing Managers.
• Perform administrative needs for Brian Gay Invitational and other unique marketing initiatives for the National Marketing Division.
• Interact with accounting, legal, payroll, HR, IT, project management and regional sales and marketing teams.
• Provide superior customer service in accordance with the Company DRIven to Excellence standards.
• Consistently practice the Meaning of Yes® and maintain the highest standards of professionalism when interacting with fellow team members, management, owners, members and prospects.
• Operate general office machinery (i.e., computer, copy machine, fax machine).
• Perform other tasks both administrative and analytical as deemed necessary.                      
• Operate office machinery (i.e., computer, copy machine, fax machine).
• Perform other duties as assigned.

MANAGEMENT/SUPERVISORY RESPONSIBILITIES

• None.

QUALIFICATIONS
 
Required:

• Bachelors degree from accredited college or university
• Previous experience in corporate setting in sales, marketing or finance capacity
• Aptitude to learn and extract data from enterprise database and accounting systems
• Computer proficiency in Microsoft Word, Excel and Outlook.
• Team spirit and ability to thrive in a dynamic fast paced environment under tight deadlines.
• Must be able to take direction from Management and adjust to company’s needs.
• Operate office machinery (i.e., computer, copy machine, fax machine).
• Detail oriented.
•  
• Preferred:
• Experience in event planning and organization
• Previous experience in the vacation ownership or timeshare industry.
• SKILLS
• Highly self motivated and superb organizational skills.
• Proven ability to prioritize and complete multiple and concurrent projects with minimal supervision.
• Ability to prepare and analyze basic financial results and review accounting reports
• Background in project management with extreme detail focus.
• Professional in all settings for others to follow.
• Excellent interpersonal and communication skills.
• Time management; the ability to organize and manage multiple priorities.
• Problem solving skills.

CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED

• None.

ESSENTIAL FUNCTIONS:  PHYSICAL & ENVIRONMENTAL DEMANDS

• Regularly required to walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; balance; stoop; talk or hear.
• Must occasionally lift and/or move up to 25 pounds.
•  Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• The noise level in the work environment is usually minimal.
• Able to work a flexible schedule that may include extended hours, evenings, weekends and holidays.

WELCOME TO DIAMOND RESORTS INTERNATIONAL®
Diamond Resorts International® is a worldwide leader in hospitality and vacation ownership. We are committed to providing every member, owner and guest with the hassle-free, relaxing, memorable vacation holiday experience they deserve. We aim to consistently exceed expectations with high quality resorts and industry-leading hospitality.