Administrative Assistant / Receptionist

Answers phones, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

Other duties may be assigned.

Operates multi-line incoming telephone system, retrieves voice mail messages, determines purpose of callers, and forwards to appropriate personnel or department. Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Answers and screens manager's telephone calls. Answers questions about organization and provides callers with address, directions, and other information. Reads and routes incoming mail. Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Organizes and maintains file system, and files correspondence and other records. Makes copies of correspondence or other printed materials. Orders and maintains supplies, and arranges for equipment maintenance. Assists other departments as needed.

KNOWLEDGE AND SKILLS:

Considerable knowledge of principles and practices of personnel administration, effective oral and written communication skills, excellent interpersonal skills.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

4 year college degree is required.  Related experience and/or training is preferred.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.

Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Comprehensive benefits package includes options for medical insurance, dental insurance, long term/short term disability, life insurance, and 401(k).

We are a Drug Free Workplace and EOE