Administrative Coordinator

Location
Orlando, Florida
Salary
Competitive
Posted
May 28, 2015
Closes
Jul 06, 2015
Category
Administrative, Sales

SUMMARY:

The Administrative Coordinator graciously welcomes and checks-in clients arriving for a sales presentation. This team member coordinates the sales line (rotor), properly assigns clients to sales agents and updates tour information. The Coordinator greets tour guests at the conclusion of their sales presentation and provides gifts promised by the marketing source. The Coordinator updates and keeps track of all tour results and gifts provided.

RESPONSIBILITIES:
•    Prepare for scheduled tour arrivals through the preparation of survey sheets. Ensure owner information has been prepared in advance, and note available agents on rotor for client assignment. 
•    Identify which clients provided a “good faith deposit” and process upon checking in for the tour. 
•    Warmly and sincerely welcome & greet clients for tour. 
•    Obtain necessary information from client to ensure accurate segment assignment. 
•    Correctly assign client to appropriate sales agent based on specific type/rotor. 
•    Prepare client booked vs. showed reports for each wave in an accurate and timely manner. 
•    Update tour information into Atlas specifically through check-in, agent assignment, tour credit, etc. 
•    Verify tour information in Atlas is correct through the process of running reports and verifying data. 
•    Research and prepare tour information for the following four (4) days based on wave, tour type and sales agent pre-assignment. Update and distribute report twice daily. 
•    Prepare gifts while the clients are on tour (verify which clients showed for their tour). 
•    Answer client inquiries and resolve any gifting issues. 
•    Sell and/or schedule additional activities as requested by the client. 
•    Input gifting/tracking information in the computer database (Atlas & MS Excel logs). 
•    Conduct gifting inventory twice daily (at start of first shift and end of shift close). 
•    Input final check-out information into the computer database (Atlas). 
•    Compile closing information (check-out time, T.O., DBM, Sampler presented/purchased, etc.) as required. 
•    Prepare any extra gifts per Sales Manager (FDI, DEP) and enter information into computer database. 
•    Provide superior customer service in accordance with the Company DRIven to Excellence standards. 
•    Maintain the highest standards of professionalism when interacting with fellow team members as well as prospects, members, owners, and guests. 
•    Operate general office machinery (i.e., computer, copy machine, fax machine, etc.). 
•    Perform other administrative duties as assigned.

QUALIFICATIONS:
•    Computer proficiency in Microsoft Word, Excel and Outlook. 
•    Proficient in computer data entry. 
•    High School diploma, GED or equivalent.

PREFERRED QUALIFICATIONS:
•    Previous administrative experience. 
•    Previous experience in the hospitality or timeshare industry. 
•    Working knowledge of hospitality or sales/marketing data systems.

SKILLS:
•    Must have an outgoing personality. 
•    Able to converse with customers by telephone and in-person. 
•    Show a genuine interest in providing customers with a memorable vacation experience. 
•    Able to make decisions quickly and accurately. 
•    Able to take direction from management and adjust to company’s needs. 
•    Able to work with minimal supervision. 
•    Basic typing skills. 
•    Able to communicate effectively in English (read, write and speak). 
•    Excellent customer service skills. 
•    Excellent interpersonal and communication skills. 
•    Time management; the ability to organize and manage multiple priorities. 
•    Problem analysis and problem solving skills. 
•    Initiative and adaptability. 
•    Detail oriented.

If you are passionate about providing a product that you believe in, then partner with a global leader in the industry and start delivering Vacations for Life® today!  

Diamond Resorts offers a very competitive benefits package and a FUN work environment!

Just say YES to an Opportunity of a Lifetime!

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