Finance Support Specialist - Accounts Payable
- Employer
- ELCOC www.elcoc.org
- Location
- Orlando, Florida
- Salary
- Starting around $30,000 per year
- Posted
- Jul 14, 2015
- Closes
- Aug 26, 2015
- Ref
- FSS2015
- Industry
- Accounting, Banking, Education, Financial Services, Non-Profit
- Category
- Analytics, Communications, Finance
- Hours
- Full Time
- Career Level
- Experienced (Non-Manager)
Job Title: Finance Support Specialist - Accounts Payable
Position Summary:
This position is responsible for recording the financial transactions of the Coalition and administrative support functions for the Director of Finance and Accountant(s). These include accounts payable, travel, payroll, inventory and administrative organization. All coalition employees, provider’s and families’ information and data must be maintained confidential.
I. Accounts Payable
- Matches invoices with purchase request authorizations.
- Process weekly accounts payable.
- Reviews accounts and payment vouchers.
- Creates payment vouchers to help in disbursing funds to proper grant fund accounts prior to posting into GL by Accountant(s).
- Input accounts payable data into Sage Fund Accounting software.
- Process aged accounts payable reports and check runs for verification by Accountant(s).
- Verifies expenses, matches receipts of expense reports in accordance to ELCOC guidelines.
- Works closely with Procurement Department to resolve status of open purchase requests and discrepancies for orders placed and/or received for accounts payable processing.
- Matches purchase request forms to invoices, and allocates expense to proper GL accounts.
- Assists Accountant(s) with creating expense reports for new hires.
- Assists with annual match fundraising event budget, invoicing, and accounts payable.
II. Travel
- Arranges travel for authorized personnel to include booking airfares and hotel reservations.
- Registers authorized employee for conference and seminars.
- Keeps abreast with travel statue 112.061.
- Processes travel expense reports.
III. Payroll
Assists Accountant(s) with inputting payroll data into Sage Fund Accounting software.
IV. Assets and Inventory
- Maintains inventory and disposal of property purchased with state funds under the guidelines of AWI/OEL Fiscal Guidance 240.02 [OEL-FG-0049-08], federal guidelines, state law, ELCOC policies and procedures as directed by Director of Finance or designee.
- Inputs into the master inventory list of payables that impact certain GL codes and will track the disbursements to the proper funds, i.e., grant funds, etc.
V. Administrative Support
- Provides administrative support and assistance to department Director and Accountant(s).
- Assist management in compiling and drafting correspondence, forms, spreadsheets, schedules, related operations manuals, reports and other professional office documents.
- Sets up and maintains vendor file to include W-9.
- Ensure all relevant filing of documents are kept in an orderly and filed in timely manner.
Qualifications for Finance Support - Accounts Payable
- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar in order to prepare and read documents and correspondence.
- Ability to establish and maintain positive working relationships with other employees.
- Ability to maintain a cooperative working relationship with a variety of constituents.
- Proficient in the use of computer software (MS Office Suite). Ability to navigate the Internet.
- Knowledgeable in Federal, state, and local contract regulations regarding grant funds.
- Knowledge of accounting software, preferably Sage Fund Accounting.
- Must possess valid Florida driver’s license.
- Ability to organize and maintain records effectively following management standards and with attention to detail.
- Ability to work in a fast-paced environment, multi-task, analyze, compile, and organize data effectively.
- Ability to solve problems and deal with a variety of variables.
- Able to communicate effectively in oral and written format
- Ability to work and communicate with people from various multi-cultural backgrounds and socio-economic levels.
Education and Experience Required for Finance Support - Accounts Payable
- Associates Degree in Accounting preferred and One (3) year of experience related to the duties of the position; or
- Associates Degree in Finance or related field and three (3) to five (5) years of job related experience.
- Years of required experience may include Intern job related experience.
- Accounting experience in the non-profit sector preferred.
Please apply if you have experience in Finance / Accounting and Accounts Payable and currently have a degree in the industries listed above!
Keywords- Accounts Payable - Accounting - Finance - Financial Management.
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