Human Resources Manager - Part Time

Description: This position works under the general direction of the Chief Executive Officer, Jeremy Litwack. It will maintain and enhance the organization’s human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices. This position completes special projects; recommends solutions to assigned problems or issues; exercises independent judgment; and performs more complex administrative tasks. This position will also manage payroll preparation, reporting, and compliance.

Duties include, but are not limited to:

•    Maintains the work structure by updating job requirements and job descriptions for all positions.
•    Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
•    Prepares employees for assignments by establishing and conducting orientation and training programs.
•    Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning and implementing pay structure revisions.
•    Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
•    Maintains employee benefit programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts upon approval of executive management team including CEO and/or CFO; designing and conducting educational programs on benefit programs.
•    Ensuring legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings.
•    Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
•    Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
•    Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies; maintaining current certifications.
•    Completes human resource operational requirements by scheduling and assigning employees; following up on work results.
•    Maintains payroll information by designing systems; directing the collection, calculation, and entering of data
•    Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, job titles, and department/division/store transfers.
•    Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts through third-party payroll processor.
•    Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages (using third-party payroll processing company available tools)
•    Works directly with controller to prepare accounting reports for payroll, including reports by location/department.
•    Provides payroll information by answering questions and requests of any employee
•    Maintains payroll guidelines by writing and updating policies & procedures.
•    Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
•    Maintains employee confidence and protects payroll operations by keeping information confidential.
•    Contributes to team effort by accomplishing related results as needed.

The work is generally performed independently and reviewed by the CEO in terms of work outcomes. This position deals with case sensitive and occasionally controversial issues affecting other departments. The work requires problem solving skills and may be required to develop creative solutions to challenges as they arise.

This position requires the ability to interpret and apply rules and regulations; to effectively communicate, both orally and in writing; and to work cooperatively with diverse groups of people and organizations.

Skills and Qualifications: Requires a Bachelor’s Degree in business administration or human services administration, and a minimum of five years of human resource experience, or nine years’ experience in the HR field.

Knowledge of Microsoft Office products required.

Managing processes, hiring, human resources management, performance management, communication processes, supports diversity, classifying employees, laws against sexual harassment, organization, data entry management, reporting skills, compensation and wage structure, benefit administration, worker compensation, employment law, developing standards, financial skills, accounting

Licensing and Other Requirements: Current Florida State driver’s license or evidence of equivalent mobility. Availability to participate in occasional evening or weekend meetings. SHRM (Society for Human Resource Management) Senior Certified Professional (SHRM-SCP) certification is preferred.

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, or crouch or crawl; talk or hear; and taste or smell. The employee must occasionally lift or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Position Type/Expected Hours of Work: This is a full-time position, and hours of work and days are Monday through Friday, 8:30am to 5:00pm.
Travel: Travel is primarily local during the business day, although some out-of-are and overnight travel may be expected.

This description was prepared to indicate the general nature, kinds of activities, and levels of work difficulty typically required. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and/or qualifications required of employees assigned to this position. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment to the position. Individuals may perform other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Jeremiah’s Italian Ice Management, LLC is an equal opportunity employer and does not discriminate based on disability, race, gender, religion, age or ethnic origin.

This job description does not constitute an employment agreement between Jeremiah’s Italian Ice Management, LLC and the employee and is subject to change by Jeremiah’s Italian Ice Management, LLC as the needs of the Company and the requirements of the job change.