Office Clerk

Responsible for performing clerical and administrative duties in an office setting.  Assists executive assistants and secretaries by sorting mail, filing, answering phones, greeting clients, scheduling meetings, and restocking supplies.

PRIMARY RESPONSIBILITIES

• Answer phones and greet clients warmly. Assist in filing duties.
• Compile financial records
• Reroute calls to appropriate people.
• Answer inquiries about company.
• Help organize office activities.
• Prepare coffee or get water for staff. Insert bills in envelopes and mail.
• Hang up company policies around the office
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Retrieve files for personnel.
• Take and deliver messages
• Sort and distribute incoming mail.
• Count or measure mail. Handle travel arrangements and expense reports for staff.
• Schedule meetings and conference rooms.
• CAll IT for computer assistance.
• Post work schedules.
• Perform data entry.
• Restock supply closet with printing paper, ink, pens, paper clips, staplers, files and folders, and correction fluid.

BASIC QUALIFICATIONS

EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED); with courses in general office procedures, bookkeeping and computer entry and one year of responsible office/clerical experience or equivalent combination of education and experience. 
Skill in operating a typewriter, personal computer, on-line computer terminal, various printers, fax machine and other office equipment are necessary. 

LANGUAGE SKILLS

• Must be Fully Bilingual English/Spanish
• Ability to read and comprehend simple instructions, short correspondence, memos and to use good English./Spanish communication.

Ability to write simple correspondence. Ability to effectively present information to co-workers and the general public. Requires skill in the application of office methods and procedures. 
MATHEMATICAL SKILLS 

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 

REASONING ABILITY

• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.