Human Resources Specialist

Successful candidate will provide Human Resources support for the U.S. & Canada business unit. This is a Generalist role which encompasses a wide range of human resources functions including recruiting, employee relations, recordkeeping, salary administration, coaching discussions, and performance management.  Responsibilities will include the following:

RECRUITING

• Partner with leaders to identify staffing needs and job requirements, identify highly qualified candidates, and manage the interview and selection process.
• Develop and maintain creative and contemporary network of contacts to source qualified candidates. Identify cost-effective recruiting methods such as digital advertising, college placement offices, and staffing companies. Finalize contractual placement agreements as needed; work with recruiters and staffing agencies to identify, interview and recruit candidates for full-time and or temporary positions.
• Review resumes; conduct screening interviews and obtain information on work history, education, training, skills, salary requirements, etc. Schedule telephone and on-site interviews; make travel arrangements if required.
• Prepare offer letters and complete on a timely basis the pre-employment process (drug tests, background checks, references etc.). Notify interviewees of the status of positions.
• Coordinate temporary staffing requirements. Maintain records and consulting agreements on contingent workers; ensure alignment with department needs and budgets. Partner with departments and general counsel to prepare consulting agreements.

EMPLOYEE RELATIONS

• Support the professional and personal development of Associates.
• Provide general direction to Associates on Company policies and procedures. Answer questions on areas including staffing, performance management, and career planning.
• Coordinate employee assistance, recreational activities and other related programs.

REPORTING, RECORDKEEPING AND OTHER GENERALIST ACCOUNTABILITIES

• Ensure timely completion of performance management process. Coordinate, distribute and follow-up on performance appraisals and personnel action notices.
• Coordinate, prepare and distribute salary planning worksheets.
• Establish and maintain a database for monthly reporting. Provide reports data for management as requested.
• Maintain data on recruitment activities (applicant flow, interviews, hires, transfers, promotions and terminations).
• Maintain database and provide monthly reporting for Canadian Benefits providers and the government.
• Complete exit interviews and separation processes.
• Research and compile information on personnel records as necessary and in response to legal requirements
• Prepare, coordinate and track departmental budget.
• Maintain and update personnel files, organization charts, job descriptions and HR files.
• Partner with HRIS leader to automate processes where possible.

Other duties as assigned.

Requirements:

• Bachelors degree in Human Resources or equivalent education and work experience.
• Four to six years of related human resources experience
• Project Management experience preferred
• Ability to objectively partner with Associates and management on employee relations and development opportunities.
• Strong communication and interpersonal skills; ability to work well with culturally diverse leaders and Associates at all levels.
• Ability to maintain a high level of confidentiality
• Excellent organizational skills; high level of accuracy and detail-orientation
• Flexibility and demonstrated ability to handle a high volume of work and manage multiple priorities simultaneously; ability to meet deadlines
• Ability to work independently; demonstrated self-initiative
• Strong problem-solving skills
• Excellent computer skills including Microsoft Office; knowledge of PeopleSoft and databases
• Facilitation and coaching experience preferred
• Experience with high performance teams preferred