Job Requisition Number    102943
Position Title    Manager/HR Records & Reporting
Department    Office of Human Resources

Pay Benefits and Work Schedule
Annual Salary $45,451 to $58,270 depending upon education and experience.

Seminole State College offers an attractive benefits package including: fully paid employee health, dental and life insurance coverage; generous paid leave benefits including vacation and sick days, paid leave during winter break; spring break; 9 annual holidays; a four-day condensed workweek during the summer; tuition reimbursement, and professional development opportunities.  In addition, employees participate in the Florida Retirement System and have several retirement options.  The College pays a percentage toward retirement, based on the employee’s selected plan. 

Responsibilities
REQUIRED DOCUMENTS:

• COVER LETTER
• RESUME
• TRANSCRIPTS - showing degree conferral date must be uploaded and attached to your online application to be considered for this position (copies accepted). This also applies to current Seminole State College employees. 
   

Description:

Manages the daily functions of the Employee Records area in the Office of Human Resources.  Responsible for supervising the preparation, processing and distribution of human resource action forms, contracts, and associated reports and documentation.

Essential Functions:

1. Manages the approval and processing of all employment actions for employees; processes employee terminations, ensuring termination documents are received.
2. Manages the reappointment and awarding of annual contracts, supplementary statements to continuing contract faculty, and the awarding of continuing contracts to eligible faculty for presentation to and approval by the District Board of Trustees; prepares the monthly Human Resources Personnel Recommendations to present the District Board of Trustees.
3. Serves as primary contact for employees, administrators, supervisors, Payroll and Human Resources staff, for resolving problems related to employment actions and/or contracts.
4. Develops and manages procedures to ensure compliance with U.S. Citizenship and Immigration Services laws, rules and guidelines; and maintains I-9 records and all associated documents.
5. Develops and manages procedures to track all license and certification documents; and oversees receipt, review, renewal, and confirmation of license/certification documents.
6. Supervises data entered into the PeopleSoft Human Resources Information System; ensures the accuracy of information included in State reports (personnel database reports, annual personnel report); and supervises the monthly preparation and submission of the State of Florida New Hire Report.
7. Supervises Records team members.
8. Administers annual confirmation of faculty, administrative and professional contractual status and salary information; administers annual confirmation of career service salary information.  
9. Establishes deadlines for receipt of Human Resources action forms in coordination with the Payroll Office; and ensures the timely processing of employment paperwork in compliance with deadlines.
10. Serves as contact for internal, State, and Federal auditors; organizes files and materials for review; and responds to subpoena or other requests for employee records and salary information.
11. Tests functionality of new software and system upgrades; develops and evaluates office procedures and workflow within the Records area and implements changes as applicable.
12. Manages unemployment claims and reconciles billing processes.
13. Works with department heads to verify, track, and collect faculty degree and experience documentation relevant to the Southern Association of Colleges and Schools (SACS) credentialing criteria.
14. Ensures compliance with established procedures for processing, storage, and retention of all HR related records.
15. Performs other duties as may be required or assigned.

Required Qualifications:

• Bachelor's degree in human resources, business, organizational development or related field from a regionally or nationally accredited institution. 
• A minimum of five years of experience in human resources records or other records related responsibilities.
• A minimum of 3 years of experience with HRIS applications and systems such as PeopleSoft, Oracle, Banner or similar applications.
• A minimum of two years supervisory experience.

Desired Qualifications:

• Master’s degree in human resources or related field from a regionally or nationally accredited institution.
• PHR / SPHR or SHRM-CP / SHRM-SCP certification.
• Three or more years of supervisory experience.

Knowledge, Skills, and Abilities:

1. Ability to interpret and apply employment and related laws, policies, and practices.
2. Ability to handle multiple priorities and confidential assignments, organize work, and function independently.
3. Excellent MS Office skills (Word, Excel and PowerPoint).
4. Excellent verbal, written and interpersonal communication skills.
5. Excellent planning, organizing skills and attention to detail; ability to anticipate outcomes.
6. Ability to exhibit a professional, courteous demeanor.
7. Ability to meet deadlines and work effectively in a fast-paced environment and during peak periods.
8. Ability to lead and motivate others to achieve objectives.
9. Demonstrated skills as a collaborative member in a team environment.
10. Committed to working in a multi-cultural environment.
11. Knowledge and understanding of and commitment to Equal Access/Equal Opportunity.

Work Environment and Special Considerations:

• Works inside in an office environment.
• May be required to travel to and from College campuses and other destinations.
• May be required to work flexible hours.

This position is not eligible for Veteran’s Preference.

This description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

Revised 12/2015

Conditions of Employment
Finalists and individuals recommended for employment at Seminole State College may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.

Equal Employment Opportunity
Seminole State College is an equal opportunity employer and prohibits discriminatory employment actions against and treatment of employees and applicants for employment based on actual or perceived race, color, sex, national origin, religion, age, gender, disability, military status, marital status, genetic predisposition, sexual orientation, or any other consideration made unlawful by applicable Federal, State or local law.