Accounting Clerk
- Employer
- Orlando Science Center, Inc
- Location
- Orlando, Florida
- Salary
- $14.50 Per Hour
- Posted
- Jan 13, 2016
- Closes
- Mar 13, 2016
- Industry
- Accounting, Entertainment / Leisure, Government, Professional
Accounting Clerk. Full time benefited position. To process vendor invoices, OSC expenditures, and the maintaining of Accounts Payable and vendor records in a manner consistent with OSC policies and procedures. Processing and recording of OSC payroll.
ESSENTIAL JOB FUNCTIONS
INVOICE PROCESSING:
- Match OSC purchase order with vendor delivery slip as goods and services are received. Ensure that items received are included on the purchase order.
- Upon receipt of vendor invoice, date stamp and match with receiving documents. Review/Assign general ledger code using purchase order and/or OSC general ledger chart of accounts. Communicate missing documents or discrepancies to CFO and/or Controller as necessary.
- Enter vendor invoices into the OSC accounting system, posting to the appropriate month. Maintain accounts payable batch records.
- Ensure OSC expenditure policies are followed.
PROCESSING OF EXPENDITURES:
- Make recommendations to the CFO regarding vendor payments. Run period-sensitive aged payables listing as a guideline for vendor payments.
- Match up approved expenditures to vendor invoices. Select documents for payment on the OSC accounting system.
- Processing of vendor checks, posting cash disbursements to the appropriate accounting period.
- Obtain check approval and signature.
PURCHASING:
- Maintain the Purchasing module in OSC accounting system. Assure that proper approvals are obtained on the purchase order.
- Assist buyers with issues with the purchasing system and provide training as necessary.
- Assure correct accounting cutoffs regarding receivers and prepare adjusting journal entries as necessary.
- Reconcile the A/P clearing account.
PAYROLL:
- Administer all aspects of payroll utilizing payroll software.
- Review and distribute W-2 forms.
- Distribute payroll deductions to departments and benefit reconciliations.
- Generate interface to import G/L distribution to Excel.
- Create reports utilizing payroll software.
OTHER RESPONSIBILITIES:
- Monitors monthly statements from vendors. Maintain accounts payable and vendor files.
- Handles problems and communicates with vendors and staff as needed.
- Post adjusting journal entries for A/P.
- Maintain logs and other records of checks received in the finance office.
- Create custom reports for special projects.
- Theater attendance reporting.
- Participate in Community Accessibility Group and maintain funding spreadsheets.
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QUALIFICATIONS AND EDUCATION REQUIREMENTS
- Classes taken towards an AA degree (Accounting). Fundamental/basic accounting courses are required.
PREFERRED SKILLS
- Must be proficient in Microsoft Office, have good analytical/mathematical skills, work independently, and good communication skills. Knowledge of Microsoft Dynamics SL and ADP Workforce Now is desired.
PHYSICAL REQUIREMENTS
Sit for an extended period of time.