Accounting Clerk

Accounting Clerk.  Full time benefited position.  High volume- 100 checks weekly.  Payroll for 180 employees.  Process vendor invoices, OSC expenditures, and the maintaining of Accounts Payable and vendor records in a manner consistent with OSC policies and procedures. Great benefits!

ESSENTIAL JOB FUNCTIONS

Invoice Processing:

• Match OSC purchase order with vendor delivery slip as goods and services are received. Ensure that items received are included on the purchase order.
• Upon receipt of vendor invoice, date stamp and match with receiving documents. Review/Assign general ledger code using purchase order and/or OSC general ledger chart of accounts.  Communicate missing documents or discrepancies to CFO and/or Controller as necessary.
• Enter vendor invoices into the OSC accounting system, posting to the appropriate month. Maintain accounts payable batch records.
• Ensure OSC expenditure policies are followed.

Processing of Expenditures:

• Make recommendations to the CFO regarding vendor payments. Run period-sensitive aged payables listing as a guideline for vendor payments.
• Match up approved expenditures to vendor invoices. Select documents for payment on the OSC accounting system.
• Processing of vendor checks, posting cash disbursements to the appropriate accounting period.
• Obtain check approval and signature.

Purchasing:

• Maintain the Purchasing module in OSC accounting system. Assure that proper approvals are obtained on the purchase order.
• Assist buyers with issues with the purchasing system and provide training as necessary.
• Assure correct accounting cutoffs regarding receivers and prepare adjusting journal entries as necessary.
• Reconcile the A/P clearing account.

Payroll:

• Administer all aspects of payroll utilizing payroll software.
• Review and distribute W-2 forms.
• Distribute payroll deductions to departments and benefit reconciliations.
• Generate interface to import G/L distribution to Excel.
• Create reports utilizing payroll software.                                          

Other Responsibilities:

• Monitors monthly statements from vendors. Maintain accounts payable and vendor files.
• Handles problems and communicates with vendors and staff as needed.
• Post adjusting journal entries for A/P. 
• Maintain logs and other records of checks received in the finance office.
• Create custom reports for special projects.
• Theater attendance reporting.
• Participate in Community Accessibility Group and maintain funding spreadsheets.

Qualifications and Education Requirements

Classes taken towards an AA degree (Accounting). Fundamental/basic accounting courses are required.