Cottage Supervisor

JOB TITLE: Cottage Supervisor

DEPARTMENT: Residential

EMPLOYMENT STATUS: Regular/Full Time

JOB SUMMARY

Management position responsible for all aspects of the daily operations of a single assigned cottage providing service to 1-12 children and/or adolescents in a residential therapeutic treatment setting as well supervision, management and overall operations of the campus.  Responsible for monitoring campus activities ensuring a safe, effective environment is maintained; Performs campus-wide responsibilities including centralized incident reporting, coordination of campus logistics and staffing ratios.  Supervises cottage team Leader & staff, manages cottage budget, coordinates the outings for assigned cottage, provides on the job training to the staff cottages, while implementing the Primary caregiver model. Participates in organization’s Continuous Quality improvement efforts.

ESSENTIAL FUNCTIONS:

1. Perform campus supervision duties including roving campus, crisis intervention and management, crisis decision-making, coordination of campus logistics and implementing the MASTER staffing pattern. Provides supervision for children in crisis situations. Serve as staff support system for all cottages in handling crisis situations. Uses CPI techniques in handling crisis interventions.  Completes the Campus supervisor report daily including information centered on any campus risk management/critical events, any restraints, any staffing concerns, and /or maintenance/safety issues and submits it to the leadership group via email.

2. Oversees the effective completion of all appropriate and required daily documentation, in accordance with agency requirements and procedures, as related to all cottage activities, child activities and staff responsibilities. Complete incident and injury reports for campus (both workers comp and critical incident reports) during shift.

3. Follows all guidelines for reporting critical incidents and workers compensation claims. Reports, as required, child related incidents to the Abuse Registry in accordance with regulations.  Completes protocol regarding notification to the program’s manager and/or director.

4. Coordinate campus wide transportation on a routinely scheduled basis. Maintain transportation and travel log for campus during campus supervision shifts. Conducts van road test for all new employees. Conducts weekly van inspections to ensure cleanliness. Coordinates van maintenance with the maintenance department. Completes, monitors, and audit the van logs for accurate completion.

5. Assists in facilitating effective child transitions from cottage to school, school to lunch, lunch to school, and school to cottage, as well as other transition activities. Supervise dining room activities while children are in attendance at meals.

6. Provide routine, back up, and on-call cottage supervision coverage 7 days per week, 24 hours per day, as scheduled.  Step into the cottages at a staff if the cottage has staffing shortages and/or staffing issues or crisis’s. Reports any staffing issues to the Campus Manager.

7. Carries out designated Risk Management assignments including, but not limited to:

a. Weekly cottage cleanliness inspections and monthly summary reports regarding cleanliness issues.

b. Daily check of each cottage’s accountability sheets and the daily safety & security check list.

c. Monthly check of fire logs. Conducts routine fire drills and documents said activity.

d. Campus safety check including perimeter buildings, securing doors, ensuring all staff on duty, and gym and cafeteria are secured and locked;

e. Other Risk management duties as assigned.

8. Provides feedback on problem areas to Residential Campus Manager. Follows up with Team Leaders regarding employee issues or concerns, or employee performance issues.  

9. Assist in coordinating and conducting part of the new employee orientation program. Assist in conducting and facilitating training for cottage and department staff on a periodic basis. Attend all in-house training as required and participate in off-campus training as approved. Attends Group Work Seminar and carries selected group work assignments.

10. Perform other duties as assigned.

***THESE ESSENTIAL JOB FUNCTIONS ARE NOT TO BE CONSTRUED AS A COMPLETE STATEMENT OF ALL DUTIES PERFORMED. EMPLOYEES WILL BE REQUIRED TO PERFORM OTHER JOB RELATED MARGINAL DUTIES AS REQUIRED***

MINIMUM QUALIFICATION REQUIREMENTS:

Education & Experience:

Education & Experience:

•Bachelor’ degree in Social Work, or related area of study from a college or university and at least 2 years of experience in working with children or 2 years of college and 4 years of experience in working with children.

Licenses & Certifications:

• First Aid and CPR Certified.

• Must possess and maintain a valid Florida driver’s license with no record of criminal driving offense of license suspension.

• Must possess means of providing job related transportation and show proof of required insurance. Must be insurable under CHI’s current auto insurance policy.

• Must be able to work flexible hours, including evenings and weekends.

• Must successfully complete and maintain FDLE clearance, Federal background and state criminal background check and sexual predator screening.

• CPI nonviolent crisis intervention certification. (This certification will be required once agency policy is adopted.)

• Successful completion of agency medication exam.

Knowledge, Skills and Abilities:

• Knowledge of Department of Children and Families rules and regulations regarding the care of children.

• Knowledge of child abuse or neglect reporting procedures and methods.

• Knowledge of residents' histories, habits, tendencies, general behaviors, etc.

• Knowledge of crisis intervention techniques and procedures.

• Knowledge of effective childcare practices.

• Knowledge of effective supervisory and management practices, techniques and methods.

• Knowledge of agency's organizational structure, standard operating procedures, and policies.

• Knowledge of proper medication procedures including distributing, administration, and potential effects of use.

• Knowledge of appropriate protocol for handling injuries, incidents and child AWOL occurrences.

• Knowledge of basic budgeting and accounting principles.

• Ability to establish effective working relationships with clients, co-workers, supervisors and other individuals.

• Ability to communicate effectively, verbally and in writing.

• Ability to work effectively as a team member.

• Skill in training new employees.

• Skill in supervising a team of 5-10 people.

ESSENTIAL PHYSICAL SKILLS:

• Ability to perform physical restraint techniques as required.

• Ability to bend and stoop.

• Ability to perform moderate lifting.

• Reasonable accommodation will be made for otherwise qualified individuals with a disability.

ENVIRONMENTAL CONDITIONS:

• Treatment center environment.

• Possible exposure to verbal abuse and physical behavior.

• Possible exposure to clients with communicable disease.

• Works both indoors and outdoors on a routine basis.

• High interaction with children.

• Moderately high level of potential for exposure to blood borne pathogens; therefore, eligible for Hepatitis B vaccination series.