Administrative Assistant 2 (GCO)
- Full Time
Pay Level: Unit 2 Level 6 $12.86/hr.
We are currently searching for an Administrative Assistant to work onsite in the General Counsel’s Office at Cru, headquartered in Orlando, Fl. Established in 1951, Cru is a nonprofit, religious organization. With ministry operations in over 190 countries, the legal office at Cru provides services both in the U.S. and globally. Successful candidates will have excellent customer service and must be out-come oriented. Proficiency in Word and Excel is a must. The ability to work in a fast paced environment, with strong attention to detail is essential. Candidates should be self-regulating, possess both reliability and consistency, and be able to learn and problem solve well. Successful candidates will provide office services by implementing administrative systems, procedures, and monitoring administrative projects delivered with high quality and in a timely manner. Competitive salary along with healthcare/dental/vision benefits, paid vacation/sick time, paid holidays and 403b options.
Under the direction of an assigned supervisor, perform a variety of administrative and secretarial duties and tasks specifically related to running Background Checks. The position is an office-based in the General Counsel’s Office at Lake Hart.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Coordinate all aspects of the background check process, including receiving requests, processing orders in a sophisticated online systems, communicating results and tracking order history.
- Review and proof documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations related to background checks.
- Engage with staff, by phone and email, as needed to ensure proper completion of a background check
- Respond to routine requests for information regarding the background check process.
- Compose scripted and routine correspondence related to background check results.
- Maintain billing system of assigned program as required; prepare and send statements to participants; review accounts and follow up on discrepancies; implement established procedures to assure payments are made in a timely manner.
- Report information in person or by telephone, where judgment, knowledge and interpretation of policies may be necessary.
- Operate a variety of office machines and equipment including computers, printers, and fax machines.
- Intermediate personal computer operation.
- Organization, policies and rules of assigned department or program.
- Modern office practices, procedures and equipment.
- Record-keeping techniques.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- Oral and written communication skills.
- Perform secretarial and clerical work of average difficulty with speed and accuracy.
- Learn to interpret, apply and explain rules, regulations, policies and procedures.
- Learn and apply ministry policies, rules and regulations.
- Operate a variety of office equipment including personal computer, spreadsheets and email functions.
- Establish and maintain cooperative and effective working relationships with others.
- Meet schedules and time lines.
- Plan and organize work.
- Maintain records and prepare reports as needed.
- Work confidentially with discretion
EDUCATION and/or EXPERIENCE:
Any combination equivalent to: graduation from high school, including or supplemented by courses in secretarial skills and two years of secretarial or general clerical experience.