Executive Administrative Assistant

Orlando, Florida
Not Specified
Sep 21, 2016
Nov 20, 2016
Universal Orlando® Resort is a universe of opportunities for people who have a lot to offer. It takes a special kind of person to work at Universal Orlando. An individual who knows how to be part of a team. Someone with a sense of fun who's serious about their work. A person who knows it doesn't take magic to put a smile on a guest's face... it takes hard work, dedication, knowledge and just the right amount of Universal attitude. Whether you're serving food, working in an office, maintaining equipment, performing in costume or operating a ride, you won't just be 'doing a job.' You'll be creating memories for our guests that will last a lifetime. Are YOU that kind of person?

SUMMARY: Ensures a fluid work environment within the office of the Executive(s) they support by performing administrative/clerical and office management duties. Uses initiative and good judgment; works independently with little supervision and maintains strict confidentiality.


*Provides administrative and secretarial support for the executive(s) and corresponding department that may include typing, mailing, emailing, faxing, dictation, copying and other essential clerical duties.
*Maintains executive(s)' calendar, makes all necessary arrangements for appointments and travel.
*Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies, includes acquiring and maintaining technology needs through standard UO procedures.
*Develops and maintains reports (including expense reports), databases, spreadsheets and/or files as appropriate and required.
*Screens/prioritizes/directs incoming calls and mail/correspondence taking appropriate actions as necessary.
*Understand and actively participate in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities.
*Perform other duties as assigned.

SCOPE: Responsible for coordinating and executing all clerical duties for Executive in order to ensure effective and efficient time management.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required:

*Proficiency in MS Word and Excel required.
*Proficiency in MS PowerPoint and Outlook preferred.
*Proficiency with telecommunication devices (e.g., Blackberry, iPhone) preferred.
*Familiarity with UO systems is a plus.

Consistent attendance is a job requirement.


*High school degree or GED is required. Bachelor's degree is preferred.


*3 to 5 years of senior administrative assistant experience required; or equivalent combination of education and experience.


While performing the duties of this job, the individual is required to:

*Regularly (2/3 of the time or more) sit for prolonged periods; talk; use hands and fingers to grip, pinch, handle or feel objects, tools or controls; repetition-using an input device-a keyboard or mouse-in a steady manner; use close vision with or without corrective lens (clear vision at 20 inches or less).
*Frequently (1/3 to 2/3 of the time) use distance vision with or without corrective lens (clear vision at 20 feet or more); use color vision (ability to identify and distinguish colors); maintain concentration/focus (e.g., ability to interpret the work environment and make decisions on predetermined operating policies and procedure).
*Occasionally (1/3 of the time or less) stand for prolonged periods; walk for prolonged periods (including ability to walk at a given pace that is predetermined by a moving sidewalk); hear audible alarms, voice commands with background noise; climb stairs / ladders; stoop, kneel, crouch or crawl; reach, pull, push with hands and arms above/below head; repeat motions more than twice per minute; lift up to 10 pounds with control; push up to 20 pounds with control; use peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point).


While performing the duties of this job, the individual is required to:

*Frequently (1/3 to 2/3 of the time) use a motorized company vehicle or a leased or personal vehicle for company business; will require a valid Florida state driver's license.
*Occasionally (1/3 of the time or less) work in outdoor weather conditions to include direct sunlight, heat or cold.

(Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.)

Your talent, skills and experience will be rewarded with a competitive compensation package.

We regret, due to the volume of responses, only applicants of interest will be contacted. Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Orlando via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Orlando HR/Recruitment will be deemed the sole property of Universal Orlando. No fee will be paid in the event the candidate is hired by Universal Orlando as a result of the referral or through other means.

To go directly to this position cut and paste the Job Posting number: 22416BR


Universal elements and all related indicia TM & © 2016 Universal Studios. © 2016 Universal Orlando. All rights reserved. EOE

To apply for this position please CLICK HERE