Medical Assistant

The Medical Assistant is responsible for directly supporting the Medical Director. The primary task is to enter data and notes into Electronic Health Record system. A successful Medical Assistant will be well versed in psychiatry, capable of understanding mental status, and the use of psychotropic medications.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES: The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification with or without an accommodation. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. 

Medical Assistants (MA) must have knowledge of the behavioral healthcare field, medical terminology, use of an electronic health records system and ability to maintain effective and organized systems to ensure timely patient flow. The MA functions under direct supervision of the physician when determining competencies and performing clinical tasks during patient care.

• Administrative Duties: Entering/maintaining electronic health records, answering telephones, greeting patients, updating and filing patient medical records, coding and filling out insurance forms, scheduling appointments, arranging for hospital admissions and laboratory services, handling correspondence, billing, and bookkeeping
• Clinical Duties: Taking medical histories, explaining treatment procedures to patients, preparing patients for examination, assisting the physician during exams, collecting and preparing laboratory specimens, performing basic laboratory tests, instructing patients about medication and special diets, preparing and administering medications as directed by a physician, authorizing prescription refills as directed, drawing blood, taking electrocardiograms, removing sutures and changing dressings
• Patient Liaison: Medical assistants are instrumental in helping patients feel at ease in the physician’s office and often explain the physician's instructions.

COMPETENCIES: Knowledge, Skills, Abilities, and Motivation (KSAM) required for an employee to be successful.

• Serving Our Consumers: Effectively meeting consumer needs, building productive consumer relationships, and taking responsibility for consumer satisfaction and loyalty.      
  • Consumer Focus: Building strong consumer relationships and delivering consumer-centric solutions.
  • Values Differences: Recognizing the value that different perspectives and cultures bring to an organization.
• Effective Communication: Clearly conveying information and ideas to individuals and groups in a manner that engages the audience and helps them understand and retain the      message.  
  • Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
  • Manages Conflict: Handling conflict situations effectively, with a minimum of noise.
• Continuous Improvement: The ongoing process of achieving positive changes in service and processes in order to improve efficiency and quality. 
  • Resourcefulness: Securing and deploying resources effectively and efficiently.
  • Cultivates Innovation: Creating new and better ways for the organization to be successful.
• Expertise: Demonstrating proficiency of an employee's skill or knowledge within their field of practice. 
  • Drives Results: Consistently achieving results, even under tough circumstances.

JUDGMENT/DECISION MAKING: Must be able to assure consumer confidentiality while maintaining open lines of communication. Must have the ability to identify potential and actual issues relating to the safety of consumers and solve or refer to the appropriate individual. Uses sound judgment in meeting the responsibilities and performing the duties of the position.

EDUCATION & EXPERIENCE:

• Required: High school diploma or GED and at least one (1) year experience in a behavioral health environment.
• Preferred: Some college with some at least one (1) year experience as a medical assistant.

TRAINING & DEVELOPMENT: Completes all requirements according to Individual Training Plan within the first six months of hire and annually. Other training and/or professional development may be assigned due to evolution of programs.

POSITION CONTENT: This job description is not intended to be and should not be construed as an all inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, and/or remove duties and assign other duties as necessary.