Fiscal Specialist

FUNCTION: To assist the HR Manager, Payroll Supervisor, and Controller in the administrative support services functions of the Center.

RESPONSIBILITIES: include but are not limited to:

Assisting the HR Manager to:

• Follow procedures established by the Center’s HR Director to maintain all current employee information including record retention and storage, filing, etc.
• Assist with preparing and distributing OHR reports as assigned.
• Insure the maintenance of all internal control procedures as they relate to OHR functions.

Assisting the Payroll Supervisor to:

• Follow procedures established by the Center’s Chief Financial Officer to properly account for all Center Payroll transactions, including bi-weekly Travel Voucher processes.
• Assist with processing payroll information in (a) the Payroll time keeping system; (2) the Payroll Software system; and (3) the General Ledger and including backup procedures.
• Assist with preparing and distributing Payroll reports as assigned.
• Insure the maintenance of all internal control procedures as they relate to Payroll functions.

Assist the Controller with Client Trust Accounts as follows:

• Follow procedures established by the Center’s CFO to properly account for all Center Payments for all Client Trust Accounts.
• Will insure that all payments are posted to the appropriate Client Trust account.
• Will insure the internal control procedures are followed and that accurate records are maintained on all Client Trust receipts and deposits.

KNOWLEDGE AND JOB SKILLS: General bookkeeping and knowledge of computerized HR, Payroll and Accounting programs. Must have a good working knowledge of all federal, state, and local statutes and regulations pertaining to the payroll disbursement functions. Ability to learn and perform a variety of tasks while meeting specific deadlines.

CORE COMPETENCIES:

1. Age Specific: N/A
2. Basic Job Readiness: Courtesy, Flexibility, Reliability, Responsiveness
3. Personal Effectiveness: Communication, Interpersonal Skills, Self-Management, Thinking Skills
4. Organizational/Management: Compliance, CQI Commitment, Management of Information, Organizational Participation, Safety
5. Performance Specific: Crisis Management, Customer Focus

JUDGMENT: Common sense and good judgement is integral to satisfactory job performance.

POSITION CONTENT: This job description is not intended to be and should not be construed as an all inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, and/or remove duties and assign other duties as necessary. 

JOB REQUIREMENTS:

• Education: High school diploma or equivalent.
• Experience: Experience in bookkeeping and computer input.
• Personal Qualities: Ability to work independently. Ability to work with internal customers, including managerial and line staff, as well as external customers.  
• Supervisory Responsibilities: None.
• Special Factors: Must have the ability to maintain appropriate internal control procedures while maintaining appropriate relationships with both internal and external parties.
• Essential Functions: Accuracy with numbers and excellent computer operation skills. Ensures compliance with the Center’s OHR, Payroll and Fiscal functions.
• Staff Development: Completes all administrative and competency requirements as identified in his/her Individual Training Plan.