Grant and Office Administrator

The Florida Bar Foundation is seeking for a special candidate that can provide equal administrative assistance in two departments.

The Foundation provides leadership and funding to expand access to justice in Florida by funding programs that:

• Expand and improve representation and advocacy on behalf of low-income persons in civil legal matters
• Improve the fair and effective administration of justice
• Promote pro bono and public service among lawyers as an integral component of the law school experience

Job purpose:

The administrator will assist the Office Manager with daily administrative & accounting duties. In addition the candidate will assist the Director of Grants with the accurate and efficient administration of grant making, including launching and monitoring grant applications, tracking award processes and close-out reporting.

Key responsibilities:

• Scheduling (working with outlook and calendar)
• Travel arrangements – Hotels, airline, auto rental, etc.
• Assist Office Manager with administrative duties – general office tasks, answering phones, filling, sorting & processing incoming & outgoing correspondence, light correspondence, making sure office machines are in working order, ordering supplies, etc.
• Input & process account payables for finance department
• Prepare, maintain & update certain Excel worksheets for finance department
• Manage complex grant proposal coordination with limited supervision, including the preparation of grant applications and close out reports
• Provide support for grant, budget, and other reports for internal and external stakeholders
• Efficiently and effectively manage multiple projects at the same time
• Build effective relationships with project champions and team members
• Assist in the development of presentation materials for projects & meetings.

Education: Bachelor's degree preferred, Associate's required.

ESSENTIAL

EXPERIENCE AND KNOWLEDGE

• Outlook/Outlook calendar
• Proficient in Microsoft Office: Excel, Word, PowerPoint
• Proficient in PDF/Adobe Software
• Ability to manage databases: example, Raiser’s Edge &/or Financial Edge
• Grant making experience at a grantee, foundation, or grant making organization preferred
• Strong organizational skills
• Excellent communication and interpersonal skills
• Ability to work independently
• Attention to detail
• Ability to work effectively in a team environment
• Ability to quickly and seamlessly adapt to a rapidly changing environment and processes with consistent unknowns.
• Demonstrated ability to think and plan strategically and creatively
• Excellent written and verbal communication skills.
• Must be able to maintain highest level of confidentiality
• Strong data analysis skills

OTHER SKILLS AND ATTRIBUTES

• Data entry
• Customer service skills
• Light accounting
• Collect, maintain, and prepare data necessary for analyses
• Flexible mind-set and truly open to receiving and providing constructive input with the goal of creating the best product and service