Advertising Sales Assistant

Within the spirit of “Making People's Dreams Come True”, this position is responsible for assisting Advertising Account Managers in performing various duties. These duties are accomplished while delivering Raving Fans customer service to both internal and external customers.

Full Time, Onsite Position

Benefits for full-time eligible positions:
Medical (HSA/FSA), Dental, and Vision | 401K and/or ROTH | PTO & Paid Holidays | Basic Life & AD&D | The Villages Charter School eligibility | and much more!

Responsibilities:

• Check e-mails and/or voicemail as requested during the day to ensure timely handling of materials and requests.
• Forward such materials to Ad Services or Accounting departments as needed.
• Write insertion tickets, cancellations, telephone messages, etc. as required. Pull duplicate tear sheets as needed.
• Call customers for proof of changes.
• Act as a liaison with Ad Services, Accounting, and the Printing Plant when out of the office and the department, the salesperson or a client needs service.
• Provide information over the phone regarding date availability on specials, or any other information requested.
• Assemble media kits. Assemble mailings as directed. Assemble information on prospects from phone books, etc. as directed.
• Help organize filing systems as requested.
• Assist in covering territory. This will primarily be done by phone, fax, and e-mail.
• Track competitive media as requested.
• Ensure that all sales materials are current and available on the carousel.
• Keep history of contracts, rotation of Wheels advertisers, and other weekly tracking as requested.
• Copy and/or distribute materials as requested.
• Assemble materials and information as requested.
• Back up Paper Measurement and Ad Entry processes.
• Greet and talk with walk-in clients as needed.
• All other duties as assigned.

Education & Experience Requirements:

• High school diploma or general education degree (GED); or three (3) months of related experience and/or training; or equivalent combination of education and experience.
• Proficient in Excel, Word, and PowerPoint (or equivalent).