Office Services Manager

POSITION SUMMARY: The Office Services Manager manages the Office Support, Travel, Purchasing and Shipping&Receiving staff including staff schedules, telephone, faxing, photo copying, and data entry. This position also directs the processing and distribution of internal and external mail, maintains LOS, and coordinates facilities issues. DUTIES AND RESPONSIBILITIES: Managers clerical staff conducting clerical duties to service all departments of SCC Evaluates job performance and initiates or recommends hiring, disciplinary action, and termination of clerical staff to HR Manager and VP of Administration Responsible for supervision of all reception area duties such as receiving incoming calls, forwarding messages, accepting deliveries and greeting visitors Responsible for office equipment; orders and issues office supplies, stationery, business cards, and forms Maintains calendars and schedules to ensure adequate staffing for Business Unit Meetings and other clerical department requirements Review resumes, conduct interviews, and extend offers for all administrative/clerical positions and for SCC s medical billing company, RCM Attend job fairs and recruitment events as needed Coordinates cleaning company work for the facility Supervises Lunch Order System Manages travel staff and system Ensures staff complies with all Travel policy and procedures when booking Travel and hotel accommodations for guests and employees of SCC as well as occasional Client request Quarterly update and publish any changes to the Travel policy and communicate this information to all Travelers and management This position works independently with minimal direction with pre-established processes and procedures To perform this job successfully, an individual must be able to perform each essential duty satisfactorily Complies with all approved procedures, directives and guidelines Performs other duties as assigned JOB SPECIFICATIONS: Education Required: Degree in Business Administration or related field. Must have at least an Associate s Degree. Experience Required: At least three years of administrative and supervisory experience Previous experience with coordinating travel Experience with Sabre Travel Network a plus Skills Required: Basic managerial, team building as well as excellent communication skills. The ability defines priorities; handle multi tasks, complete work assignments on time. The ability to project professional image to all clerical support clients. Intermediate knowledge of MS Word, Excel, and Outlook.