Project Coordinator / Administrative Assistant

Pay Level: Unit 2 Level 7, Starting Pay $14.53/hr.

SUMMARY DESCRIPTION OF POSITION:  
The Film Production Coordinator/Administrative Assistant performs a wide variety of administrative clerical duties for the Film Production Associate Director, team leaders and team. They will plan and implement the projects of the department in a fast-paced office environment under frequently changing conditions. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. 
1.    Serve as Administrative Assistant for Film Production, relieving the associate director and other department leadership of a variety of technical and administrative duties.
2.    Coordinate the management, planning and implementation of department’s projects according to the JFP project management process:
a.    Manage projects from beginning to completion by tracking progress, updating Film Production leadership on status, meeting with various members in respective departments, arranging meetings, communicating with stakeholders on request/feedback/follow-through, and finalizing the wrap up process with all members involved. 
b.    Coordinate with graphic designers, studio managers, vendors, partners, Jesus Film leaders, marketing and establish effective methods of product roll-out and distribution. 
3.    Track and administer the department’s calendar by arranging and scheduling a variety of meetings and events: including reserving and preparing meeting rooms and arranging catering.
4.    Make travel arrangements for the department staff, and guests; including booking air, lodging and ground transportation for both domestic and international trips and obtaining necessary visas, insurance coverage, and cash advance requirements. 
5.    Complete and track various data entry tasks; including assisting with the annual budget development and monthly tracking of expenses. 
6.    Prepare and type a variety of correspondence, agendas, memos, reports, meeting notes, contracts and materials, including material of a confidential nature. 
7.    Represent the department by answering the questions of other staff and greeting ministry guests. 

KNOWLEDGE, SKILLS & ABILITIES:
•    Standard Project Management processes
•    Correct English usage, grammar, spelling, punctuation and vocabulary.
•    Coordinate multiple projects running simultaneously
•    Demonstrate intermediate proficiency in Microsoft Word, Excel and PowerPoint.
•    Type at 60 words per minute.
•    Work confidentially with discretion.
•    Work independently with little direction or supervision.

EDUCATION and/or EXPERIENCE
Any combination equivalent to: two years college level work in office management and three to five years experience in secretarial or office management positions of increasing responsibility.