Executive and Operations Assistant

Maple Street Inc. provides outsourced contract negotiation, and vendor management / compliance services to financial institutions. The 14 year old company is growing and has an immediate opening for an Executive and Operations Assistant. 

The primary job responsibilities include the following; 

Executive Administrative Support - manages executives' calendars, sets-up meetings and calls; prepares sales proposals; manages post sales process; sets up new clients; supports marketing efforts by maintaining client contact lists; performs other administrative support and miscellaneous projects as required. 

Operations Support - Assists with managing monthly bills, HR related activities (new hires, departing employees, working with benefit providers), internal resource working with outside vendors (IT, developers, payroll, landlord); reporting - prepares and maintains reports, prepares ad hoc reports; assists with annual workers compensation audits, benefit enrollments, 401(k) enrollments and other HR related reporting; perform general office management duties (mail, phones, ordering supplies, maintaining the office environment).

Client Services Support - Assists with vendor termination letters, manages postage and mailing of termination letters; tracks receipts and client postage; manages annual client invoicing for postage costs. 

Requirements

• 5 years experience supporting executive level
• High level of discretion and working with confidential and sensitive information
• Excellent verbal and written communication skills
• Ability to move between tasks proficiently and prioritize work
• Exemplary planning, organizing and time management skills
• 4 year college degree preferred; some college desired.