Receptionist / Production Assistant

Very simply, we are looking for a motivated worker and someone looking for an opportunity to work for a progressive, fast growing company in the marketing industry. We want someone who is reliable and intelligent and looking to be apart of something rather than simply just showing up to a job every day.  

Qualifications: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties and Responsibilities:

• Answer phones
• Distribute leads to sales people, enter client information into Sugar software
• General office purchasing/ordering and contacting vendors for maintenance
• Attend tradeshows, meet clients, take pictures of Nimlok Orlando exhibits for MKG
• Organization of client exhibit pictures
• Code receipts and invoices for accountant
• Handle the Company’s Receivables and contact clients with open invoices
• Organizing and coordinating warehouse staff timesheets
• Preparing payroll on a bi-weekly basis
• Production – Assist Production Manager, Hector Martinez with: scheduling, office info, organization and administration
• Handle all warehouse invoicing and track production of warehouse and woodshop
• Prepare monthly production reports to be reviewed by Production Manager
• Maintain and update warehouse inventory including: AV, Furniture, Carpet, Custom Pieces, etc.
• Assist project managers when needed and learn project management. Most items are listed below and vital to our businesses success
• Prepare proposals as needed
• When job is sold, communicate with the sales person to gather all pertinent details of the project
• Place all orders with vendors; coordinate logistics and ship dates
• Ensure all show services/forms are submitted (either by Nimlok Orlando or the client) by deadlines.
• Submit warehouse and woodshop work orders to the Production Team
• Coordinate pre-build labor and I&D labor with Production Manager and/or I&D vendor.
• Prepare I&D books that include all relevant show information:  important dates, floorplans and layouts, show orders, exhibit orientation, set up instructions, graphic placement, etc.  These books will be distributed to the I&D staff.
• Communicate job updates to the sales person.
• Handle current client orders that don’t require sales person
• Side Work: Jobs or projects handed to you by VP or Senior Project Manager, i.e., Sales initiatives, LinkedIn, Show List organization & research, customer email programs, etc.

Necessary Skills Required:

• Willingness to learn about the tradeshow industry
• Extremely organized
• Exceptional ability to multi task and the flexibility to wear different hats
• Problem Solver
• Ability to meet constant deadlines with a positive attitude
• Consistent attention to detail!
• Highest degree of honesty, integrity and professionalism
• Knowledge of Microsoft Office products (especially Excel spreadsheets)
• Excellent communication and interpersonal skills; works well individually and as a team
• CAD skills are a plus
• Speak and write English clearly
• Occasional weekend work required

Education and/or Experience:

High school diploma or general education degree (GED); two years or more related experience and/or training; or equivalent combination of education and experience.