Administrative Assistant

Administrative Assistant 3

Pay Level: Unit 2 Level 7 $14.53/hr.

MISSION: Cru is a caring community passionate about connecting people to Jesus Christ.

SUMMARY DESCRIPTION OF POSITION

Under the general direction of an assigned supervisor, perform a wide variety of administrative complex clerical duties working for the Director of the JF Digital Team. Perform complex duties for top-level administrators involving large departments or highly visible and broad administrative functions. 

FOR THIS POSITION:

• Serve as Administrative Assistant to the Digital Team Director and Digital Team, relieving them of a variety of administrative and technical duties; assist others as directed.
• Take and transcribe dictation, including material of a confidential nature; prepare, type and record a variety of correspondence, agendas, memoranda, reports, meeting notes, contracts and materials.
• Enter data, prepare reports, prepare correspondence, PowerPoint presentations; use Dropbox, BaseCamp, Microsoft Project, track expenses for a variety of projects, etc.
• Manage, track, and report on expenses for large budgets.
• Manage the department’s contracts ensuring timely processing and routing to appropriate signing authorities.
• Manage small to medium size projects utilizing basic project management skills.
• Track and administer calendar for Digital Team Director and Digital Team, arrange and schedule a variety of meetings and conferences.
• Establish and maintain complex interrelated filing systems. Ensure system is understood team members.
• Review, prepare and proof documents, records, reports and forms for accuracy, completeness and conformance to policies and procedures.
• Assist in analyzing and streamlining policies, procedures and processes to improve overall accuracy and efficiency of the Digital Team Distribution Department and potentially Jesus Film Project.
• Assist in resolving issues and diffusing difficult situations.
• Assist the Quality Assurance team with basic QA testing of new software.

KNOWLEDGE, SKILLS & ABILITIES

• Make travel arrangements
• Advanced knowledge of utilizing spreadsheet software, such as Microsoft Excel.
• Successfully managing a small to medium-sized project to completion.
• Familiar and comfortable with smartphone usage.
• Advanced operations and techniques of word processing and other modern office practices, procedures and equipment.
• Perform a wide variety of complex administrative, clerical, typing and secretarial duties with a high degree of speed and accuracy.
• Type at 60 words net per minute from clear copy.
• Plan and organize work, set own priorities and meet schedules and time lines.
• Utilize the computer to perform advanced-level word processing functions including complex
• formatting of documents.
• Utilize the computer to perform advanced-level spreadsheet software.
• Follow basic step-by-step instructions to test new software.
• Train and provide support to others.
• Work confidentially with discretion.
• Work independently and demonstrate discernment and develop judgment to anticipate and act on the needs of the supervisor and the department.
• Provide stability and order to the department.
• Compose correspondence and communicate information where judgment, knowledge and interpretation of policies and regulations may be necessary.

EDUCATION and/or EXPERIENCE

• Any combination equivalent to:  two years college level work in office management and three to five years experience in secretarial or office management positions of increasing responsibility.