Administrative Assistant / Project Coordinator
- Employer
- Cru
- Location
- Orlando, Florida
- Salary
- Pay Level: Unit 2 Level 7 $14.53/ hr
- Posted
- Aug 01, 2017
- Closes
- Sep 30, 2017
- Industry
- Non-Profit
- Category
- Administrative
- Hours
- Full Time
Pay Level: Unit 2 Level 7 $14.53/hr.
SUMMARY DESCRIPTION OF POSITION:
The MARCOM Administrative Assistant/Project Coordinator performs a wide variety of administrative clerical duties for the Marketing Director, Associate Director, US Strategy co-director, and team. They plan and implement the Marketing projects of the department in a fast-paced office environment under frequently changing conditions.
FOR THIS POSITION:
- Serve as Administrative Assistant for MARCOM and US Strategy, relieving the associate director and other department leadership of a variety of technical and administrative duties.
- Coordinate the management, planning and implementation of department’s projects according to the JFP project management process:
- Manage projects from beginning to completion by tracking progress, updating Marketing leadership on status, meeting with various members in respective departments, arranging meetings, communicating with stakeholders on request/feedback/follow-through, and finalizing the wrap up process with all members involved.
- Coordinate with graphic designers, studio managers, vendors, partners, Jesus Film leaders, marketing and establish effective methods of product roll-out and distribution.
- Track and administer the department’s calendar by arranging and scheduling a variety of meetings and events: including reserving and preparing meeting rooms and arranging catering.
- Make travel arrangements for the department staff, and guests; including booking air, lodging and ground transportation for both domestic and international trips and obtaining necessary visas, insurance coverage, and cash advance requirements.
- Complete and track various data entry tasks; including assisting with the annual budget development and monthly tracking of expenses.
- Prepare and type a variety of correspondence, agendas, memos, reports, meeting notes, contracts and materials, including material of a confidential nature.
- Prepare financial reports for the Marketing team and perform basic analysis relative to projects as needed
- Represent the department by answering the questions of other staff and greeting ministry guests.
KNOWLEDGE, SKILLS & ABILITIES:
- Standard Project Management processes
- Modern office practices, procedures and equipment.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- Oral and written communication skills.
- Ministry organization, operation, policies and objectives.
- Interpersonal skills using tact, patience and courtesy.
- Budget preparation and control.
- Advanced personal computer operation, including word processing, spreadsheets, and database management.
- Basic research methods.
- Editing and proofing skills.
- Coordinate multiple projects running simultaneously
- Communicate effectively both orally and in writing.
- Demonstrate intermediate proficiency in Microsoft Word, Excel and PowerPoint.
- Type at 60 words per minute.
- Plan and organize work.
- Work confidentially with discretion.
- Work independently with little direction or supervision.
- Perform basic bookkeeping duties.
- Analyze and interpret basic financial statements and reports.
- Use a computer with advanced software and other normal office equipment. Experience with Apple Mac computers and software is a bonus but not required.
- Maintain accurate records and files.
- Perform tasks with extremely close attention to detail.
EDUCATION and/or EXPERIENCE
Any combination equivalent to: two years college level work in office management and three to five years experience in secretarial or office management positions of increasing responsibility.