Executive Assistant

Digital Brew is a full service creative agency with special focus on video production and animation. Digital Brew services clients in all aspects of production including concept and scripting, pre-production, shooting, hiring crews, editing, color correction, sound design and motion graphics. From gun companies to make-up companies, nonprofits to Hollywood film companies Digital Brew’s client base is very diverse.

Since their start in 2011, Digital Brew has been steadily growing and works with a wide variety of of mostly national clients including Cisco, GameFly, Draft Kings, YMCA, Scientific American, Full Sail University, Florida Hospital and ACLU among others.

We're a fun bunch addicted to quality content and coffee. We have a family atmosphere and are pretty laid back. This a great opportunity to get a ton of valuable experience, but also make new friends and have some fun.

Job Objective: The Executive Assistant is responsible for assisting the CEO with all of his day to day work and personal tasks and keeping Digital Brew’s office running as a well-oiled machine. You will be an integral part in ensuring that the CEO has the support he needs and that our office operations run smoothly and are successful in supporting other business activities.

An excellent Executive Assistant is, above all, an organized and competent professional with phenomenal communication skills. You will be comfortable dealing with people and able to carry out administrative duties with accuracy and speed.

Primary Responsibilities: (including but not limited to)

• Follow office workflow procedures to ensure maximum efficiency
• Maintain files and records with effective filing systems
• Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
• Communication with clients
• Project management
• Assist CEO with scheduling and email communication with clients
• Booking and coordinating travel
• Coordinating and preparing production schedules for various projects
• Preparation and review of contracts
• Coordinating preparation of marketing campaigns
• Research targets for marketing
• Coordinating company culture events including bi monthly team lunches
• Greet and assist visitors when they arrive at the office
• Monitor office expenditures and handle all office contracts (rent, service etc.)
• Monitor office supplies inventory and place orders
• Assist in vendor relationship management
• Personal assistance to the CEO

Qualifications:

• At least 2 years experience as Executive Assistant or similar - preferably with an ad agency but not required
• Working knowledge of office equipment
• Excellent communication and interpersonal skills
• Organized with the ability to prioritize and multi-task
• Reliable with patience and professionalism
• Apple computers
• Various Web 2.0 tools and apps

Compensation:

• Negotiable/Depends on experience