Accounts Payable Coordinator

Position Purpose:

The Accounts Payable ("AP") Coordinator is responsible for timely processing and payment of the Company's U.S. vendor invoices.  The position will work with vendors as inquiries are made, in addition to working with Company managers to obtain proper approval of invoices. 

Essential Functions- Accounts Payable - 90%

• Process AP invoices in AX accounting system.  (40%)
• Process weekly check run, print checks, and match to invoices.  (15%)
• Review invoices for appropriate documentation and approval prior to payment.  (10%)
• Create weekly recommend to pay list for discussion and approval. (5%)
• Segregate payments that are sent by wire and ACH for approval.  Set up wire/ACH Request Form, match to invoice, and create wire/ACH at online banking. Provide Form and invoice to Accounting Manager for approval and release at online banking. (5%)
• Provide checks and invoices to the VP of Financial Planning & Analysis for review and signing of all checks. Distribute/mail signed checks as required. (5%)
• Answer all vendor inquiries. Reconcile vendor statements to AX general ledger system to ensure all invoices are received. (5%)
• Maintain vendor files in an orderly manner, filing timely.  Perform copying as needed.  (5%)

OTHER FUNCTIONS - ACCOUNTING - 8%

• Detail reviews of employee expense reports to ensure compliance with Company T&E Policy.
• Monthly account reconciliation of AP subledger to general ledger, ensuring no differences.
• Maintain all accounts payable reports, spreadsheets and corporate accounts payable files. 
• Work with other accounting team members on monthly close and AP questions as needed.

SUPPORTIVE FUNCTIONS - 2%

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company.

• Maintain invoice listings and payment history for certain key vendors as determined by management.

OTHER DUTIES

Perform other duties as requested, directed or assigned.  Regular attendance in conformance with the standards, which may be established by Village Farms International, Inc. from time to time, is essential to the successful performance of this position.

• Other duties related to accounts payable and accounting as deemed necessary.

SAFETY REQUIREMENTS:

Personal Protective Equipment (PPE) may be required when performing work duties that may have the potential of risk to your health or safety. The Company will provide the required PPE. Employees will be trained in the proper use and care of any assigned PPE. It is your responsibility to report defective, damaged or lost PPE, or equipment that does not fit properly to your Supervisor.

ORGANIZATIONAL RELATIONSHIPS:

Positions directly reporting to this position (titles): 

• None

SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.

• Excellent verbal and written communication skills required.
• Must have good command of the English language, oral and written.
• Ability to organize and prioritize work and meet deadlines.
• Ability to exercise professional judgment and decision-making.
• Thorough knowledge of accounts payable processes.
• Strong communication skills and working with teams.
• Ability to work in a dynamic environment and multi-task with competing demands and frequent change.
• Demonstrate accuracy and thoroughness and monitor own work to ensure high quality work product.
• Ability to prioritize and plan work activities and use time efficiently and effectively.
• Dependable and consistently at work and on time, ability to follow instructions and direction, and solicits feedback to improve performance.

QUALIFICATION STANDARDS:

EDUCATION

• Associate’s Degree in Accounting, or equivalent experience

EXPERIENCE

• Minimum 4 years of experience in full cycle accounts payable and working with vendors.
• Strong demonstrated ability to use MS Office products and accounting software; AX experience a plus.
• Experience preparing and filing IRS 1099 Forms preferred.

LICENSES OR CERTIFICATES

• N/A

NOTICE:

Upon employment, all employees are required to fully comply with Village Farms International, Inc. rules and regulations for the safe and efficient operation of our facilities. Employees who violate Company rules and regulations will be subjected to disciplinary action, up to and including termination of employment.