YMCA of Central Florida Orlando jobs

HR Specialist

433 N. Mills Ave. Orlando, FL 32803

 

General Function

The HR Specialist supports the Human Resources department; this individual will be directly responsible for accurate transactional new hire processing, high-volume data entry, tracking and reporting of sensitive, confidential personnel information into the comprehensive HR database system and various spreadsheets. The incumbent will coordinate and oversee the centralized onboarding process for 20 + YMCA locations throughout Central Florida. S/he serves as the primary contact to new hires and operations staff, guiding them through the hiring and clearance processes.

Job Responsibilities

DATA INTEGRITY

  1. Responsible for the entry, maintenance and integrity of data within the HRIS system including; new hires, rehires, status changes, terminations, I Procurement, and all other employee actions connected to the HRIS modules. Ensure that the submitted forms are accurate and entered in the systems correctly and timely by the applicable payroll deadlines. Follow up with HR Team and or Operations staff when appropriate.
  2. Maintains and ensures accurate documentation manuals are designed and updated for all HRIS processes and system procedures. 
  3. Participate in the review, testing, and implementation of HRIS system upgrades, patches or HR systems configuration projects and enhancements; collaborate with functional and technical staff to coordinate application of such changes and document processes.
  4. Serves as technical point-of-contact for HR functional areas, responds and resolves Helpdesk inquiries and assists HR staff with ensuring data integrity, testing of system changes, report writing and analyzing data flows. 
  5. Regularly audits HRIS data for accuracy and follows proper procedures to resolve discrepancies.
  6. Review, track and analyze data to produce daily, bi-weekly and monthly reports in support of human resources operations. Assist in the development and production of reports and queries for ad-hoc and ongoing human resources reporting for areas of responsibility.
  7. Effectively identifies and escalates problems to the Recruiting Director and Employment Manager as they occur and takes appropriate steps toward resolution.

ONBOARDING

  1. Initiates and maintains all candidate processing updates, interacting with the candidate directly where necessary. Proactively advises Recruiting Director, Employment Manager and Operations staff of any candidate not cleared prior to their anticipated start date.
  2. Initiates the execution and completion of all background checks in accordance with the requirements of the position, department and location in which the candidate will be hired, following up with the candidate and vendor where necessary to ensure completion within the guidelines. Escalates any alerts for clearance decision to Recruiting Director and Employment Manager.
  3. Contacts background vendors to escalate background clearance where process is not being performed within recommended timeframe. Advises Recruiting Director and Employment Manager of reasons for delays. Tracks and trends delayed report data.
  4. Assists candidate in managing the logistics of the background check processes.
  5. Ensures compliance with State and Federal regulation as well as local facility accreditation agencies
  6. Communicates with operations staff to ensure timely completion of clearance for hire.
  7. Assure candidates have applicable onboarding documents and required certifications, follow up where necessary to ensure completion within prescribed time line. 
  8. Answers phone calls and emails in a professional manner whilst ensuring equal team participation.
  9. Ensures new hire / employee privacy where appropriate, including confidentiality and protection of sensitive reports or information.
  10. Participates in activities designed to improve new hire/employee onboarding process.
  11. Maintains a proactive professional relationship with Family Center Operations Staff, HR, Payroll, IT and Metro Office departments.
  12. Coordinate and follow through with the Recruiting Director, Employment Manager and hiring manager to ensure on-boarding process is completed in a timely manner. 
  13. Maintains in-depth knowledge of HR policies and benefits. 

TALENT

  1. Assist in the full hiring process and recruitment initiatives during peak hiring times, provides support with the position requisition tracking; ensure appropriate approval levels and updating the tracking spreadsheet.
  2. Supports the Recruiting Director with scheduling interviews and/or hiring managers via phone, video or in-person.
  3. Assists contacting candidates prior to appointment to ensure they are well prepared with all the required documentation, address details and are conscious of the time constraints or applicable technology requirements e.g. video interview. Monitors completion of references. Follows up with candidate as necessary to assure timely completion.
  4. May attend job fairs / provide administrative support to the Recruiting Director.
  5. May participate in project work as assigned. Takes on additional HR Duties when required.

Job Requirements

To be successful, you must meet education, training and experience requirements, and you must be able to demonstrate critical knowledge, skills, and abilities:

Education, Training and Experience

  1. Associates degree or equivalent in human resources experience or related field required. Bachelor’s degree in Human Resources or related field preferred. 
  2. Minimum one year of direct HRIS database entry experience required. Two years of experience preferred.
  3. Minimum 2 years’ experience in a support role focused on employee onboarding, recruitment programs and processes preferred.
  4. Minimum one year work experience within an HR environment required.
  5. Advanced level of proficiency with typing and data entry. 
  6. Ability to problem solve and manage last minute change requests in calm and professional manner. 
  7. Experience with E-Verify, a plus.
  8. Experience working with DCF clearances, a plus.
  9. Experience with report writing tools.
  10. Advanced level of proficiency with computers, including Microsoft Excel.
  11. Must possess a strong attention to detail, analytical and problem solving abilities.
  12. Ability to build strong relationships and work effectively with others; across the organization.
  13. Exceptionally strong interpersonal and written/verbal communication skills with an emphasis on tact and diplomacy. 
  14. Previous experience working within a fast-paced professional environment preferred.
  15. Ability to quickly adapt to change, prioritize tasks and perform multiple functions. Must be able to work well independently as well as within a team environment.
  16. Ability to effectively partner and collaborate with peers to deliver dynamic candidate and hiring manager experiences. 
  17. Excellent follow through on commitments, using sound judgment with the ability to recognize and handle sensitive/confidential information. 
  18. Basic knowledge of federal and state employment law required