Accountant

Position Summary:
Responsible for managing the systems that track income, assets, expenditures, and debt, payroll support and/or preparation, cost allocation. Records the financial transactions of the Coalition and supports the Chief Administrative Officer with short-term and long-term financial planning for the Coalition. Responsible for revenue and expense projections, grant tracking and fiscal monitoring of sub-recipients. Must maintain confidentiality of all coalition employees’, vendor and client information/data.
 

Essential Job Functions:
I. Accounting and Finance

• Creates and maintains payroll and accounts receivable files.
• Reviews and posts accounts payable API voucher batches.
• Assist with the reviews of aged accounts payable report on a weekly basis to ensure timely payment per established state regulations and as directed by Chief Administrative Officer.
• Responsible for the bi-weekly payroll (exempt and non-exempt), and review of benefits deductions coding in MIP Fund Accounting payroll module.
• Tracks employees’ PTO and verifies consistency with employee’s timesheets.
• Prepares and records asset, liability, revenue and expense entries by compiling and entering account information into MIP Fund Accounting software.
• Maintains and balances general ledger accounts by verifying, allocating, reconciling transactions and resolving discrepancies.
• Responsible for preparation and processing of monthly allocation pool for month-end close out.
• Month-end and fiscal year-end closings, and reporting for shared cost categories.
• Prepares for submission the monthly financial invoices and reports on/or before the 15th of each month to OEL and other funding sources.
• Prepares audit reports and monthly/annual financial statements.
• Monthly monitoring and reporting of cash flows.
• Assists with annual match fundraising event budget, financial reporting and analysis.
• Collaborates with the Chief Administrative Officer and / or Department Directors on developing budgets, including analysis and review of department budgets.
• Any other duties or responsibilities to support the mission or responsibilities of the Coalition as assigned by the Chief Administrative Officer.

JOB DESCRIPTION
II. Compliance

• Responsible for annual monitoring of sub-recipients, as directed by Chief Administrative Officer.
• Responsible for the quarterly external desk review monitoring with Florida’s Office of Early Learning (OEL) including submission of required documentation.
• Assists with all on-site monitoring visits by OEL, including but not limited to annual fiscal review.
• Assists Chief Administrative Officer with preparation for annual auditing.
• Resolves and submits returned funds, including restitutions, to OEL including the submittal of all required documentation per the OEL and ELCOC policies and procedure guidelines.

III. Development/Training/Technical Assistance (TA)

• Assists in the development of annual budget and entering into MIP Fund Accounting software.
• Responsible for ongoing organization and effective maintenance of official Coalition financial records.
• Other duties as assigned.

(This job description may not be all-inclusive and employees are expected to perform all other duties as assigned and directed by management. Job descriptions and duties may be modified when deemed appropriate by management.)

Qualifications:

• Ability to make mathematical calculations and balance a budget.
• Ability to organize, coordinate projects, set priorities, meet deadlines and follow-up on own and departmental assignments with little or no supervision.
• Manage time effectively.
• Ability to work in collaboration and foster teamwork amongst cross-functional teams.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
• Knowledge of English business language with ability to communicate clearly and concisely, both orally and in writing.
• Ability to effectively communicate sensitive information and exercise sound judgment.
• Knowledge of basic customer service techniques.
• Ability to work and communicate with people from various multi-cultural backgrounds and socio-economic levels.
• Ability to establish and maintain effective working relationship with a variety of constituents.
• Ability to solve problems and manage a variety of variables.
• Demonstrate knowledge of accounting and budgeting practices of GAAP, OMB Federal Regulations and Florida state statutes and requirements.
• Proficient in the operation and use of personal computers and computer software applications (Microsoft Office Suite). Ability to navigate the Internet.
• Knowledge of accounting software, preferably Abila MIP Fund Accounting.
• Must possess a valid Florida Driver’s License with ability to travel to off-site locations.
• Ability to work flexible hours and schedules, i.e. occasional Saturdays or evening hours.
• Professional appearance and presentation.
• Occasional lifting of office equipment and supplies of less than 30 pounds.

Education and Experience

• Bachelor’s Degree in Accounting or Finance with three (3) years of experience in Public Grant Management knowledge is required; or
• Associate Degree and five (5) years of experience in public grants and/or non-profits.
• Must demonstrate a working knowledge of not-for-profit leadership and government rules and regulations.