Office Assistant - Clerical Support

Summary: 

The Office Assistant candidate's responsibilities will include handling a variety of personnel related administrative tasks and providing clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Assist in new employee on boarding, various administrative duties, as well as employee database records and other related office duties as assigned. This is an entry level position, one full time and one part time.

Essential Duties and Responsibilities:

• Answering the department phone line
• Printing, copying, scanning, filing, faxing documentation
• Assisting with employee questions and concerns
• Company employee communication
• Employee reporting
• Assisting with the day-to-day efficient operation of the HR office
• Data entry into the company database system
• Keeps employee records up-to-date by processing employee status changes in a timely manner
• Assist with benefit orientations and other benefit training, as needed
• Processes changes, and terminations of employee records
• Assist with recruitment and onboarding
• Assumes other duties as assigned by the HR Manager and/or the HR Director

To perform the Office Assistant job successfully, an individual must be able to perform each essential responsibility satisfactorily. These requirements are representative, but not all-inclusive, of skills and abilities required for the company Office Assistant.

Competencies:

• Effective oral and written communication skills
• Excellent interpersonal skills
• Able to exhibit a high level of confidentiality
• Excellent organizational skills
• Must be able to identify and resolve problems in a timely manner
• Must be able to gather and analyze information skillfully

Education and/or Experience:

• An Associates or Bachelor's Degree a plus
• General office experience a plus

Computer/Equipment Skills:

• Excellent computer skills, including Word and Excel in a Microsoft Windows environment
• Skills in data entry and record keeping
• Office equipment: fax machine, copier, telephone

Environmental Factors/Physical Demands:

Work is performed in an office environment. While performing the duties of this job, the employee is regularly required to have the ability to maintain active customer and employee communication; access, input and retrieve information from the computer system; enter alpha-numeric data into a computerized system often while listening on the telephone. May be subject to bending, reaching, kneeling, stooping, lifting up to thirty (30) pounds and sitting for much of the time.