Executive Assistant - Senior

Senior Executive Assistant

Overview:

The Senior Executive Assistant enhances the effectiveness of the Executive Leadership Team by providing information and administrative support, meeting and travel coordination and executive level communications.

Primary Duties:

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Perform word processing, spreadsheet and database entry
• Schedule meetings and appointments and manage travel arrangements and itineraries
• Process travel expenses and reimbursements
• Prepare internal and external corporate documents for team members and industry partners
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele
• Conduct research to prepare, gather and proof briefing materials, agenda and decks for executive level meetings
• Develop and maintain alert system for upcoming deadlines and incoming requests, projects and events
• Assist with team building initiatives and overall support for maintenance of organizational culture
• Distribute company-wide announcements, book conference rooms and collaborate with event coordinator on logistics and catering for company-sponsored meetings and retreats
• Locate and attach appropriate files to incoming correspondence requiring replies
• Attend meetings with executive team members as needed to track discussions and information sharing
• Other duties as assigned

  Minimum Qualifications:

• Minimum of four (4) years of experience as an Executive Assistant reporting directly to senior management in areas of scheduling, document control, report generation and travel arrangements
• Advanced Microsoft Office skills, with an ability to become familiar with office-specific programs and software
• Proficiency in collaboration and delegation of duties
• Strong organization, project management and problem-solving skills
• Ability to manage multiple tasks and deadlines
• Exceptional written and oral communication skills
• Strong attention to detail and a sense of ownership
• Demonstrated ability to collect and retain information
• Exceptional interpersonal skills and a spirit of collaboration
• Friendly and professional demeanor

  Preferred Skills/Experience:

• Knowledge of K-12 education setting
• Experience with or exposure to social science research
• Vendor management
• Analysis and proofreading

Shift: 9:00-5:00 (as senior support, on call 24/7 as necessary)

Salary: Based On Experience

Term: Fulltime - Hire

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