Office Administrator - Part-time

Sequel Developers provides general contracting services and construction management solutions.  Headquartered in Orlando, the company works with commercial, industrial and residential clients throughout Florida and Georgia.  The company is growing and has the need for a part-time  (24 – 30 hours a week) Office Administrator.

The primary responsibilities will be to handle the day-to-day office operations including performing receptionist duties, accounts payable tasks, preparing financial reports, preparing and running payroll, filing, notary duties and other activities that help to support and maintain the business office.

Detailed responsibilities:

• Perform Receptionist duties including answering the phone, greeting guests, providing information to visitors, vendors and company personnel.

• Utilize construction software program Sage to perform a variety of accounting, operational and payroll duties.
• Enter time sheets and run payroll.
• Process accounts payable invoices
• Prepare purchase orders, sub contracts and set up these transactions in Sage
• Maintain accurate, up-to-date insurance files for sub-contractors in Sage.
• Scan and upload all invoices to Sage.
• Enter overhead bills in Sage
• Prepare receivable invoices.
• Confirm cash position by completing monthly bank reconciliations and providing information to the President required to compile periodic financial statements.
• Maintain equipment records and depreciation schedules for capital assets acquired.
• Prepare both routine and special reports by collecting, analyzing, and summarizing financial data.
• Alert management of significant variances to established budgets or anticipated results.
• Maintain a positive relationship with vendors and suppliers
• Open and distribute the mail. 
• Track certification renewals and process renewal applications.

Requirements:

• High School graduate; some college preferred  
• At least 3 years of experience in an office manager/office administrator role, working for a small business.  Construction industry experience desired. 
• Must be able to utilize software database/programs to perform accounting, payroll and administrative tasks including generating reports.
• Demonstrated experience using MS Office including Word and Excel.   
• Must be a self-starter, able to take initiative to deliver results
• Organized to ensure that work is completed in timely fashion and detailed oriented to ensure work is completed in entirety.
• Possess excellent written and verbal communication skills
• Must be able to complete complex administrative functions with minimal supervision

M/F/V/D