Senior Administrative Assistant (Innovation and Sustainability)

This position provides complex administrative work of a diverse nature to support the Chief Innovation and Sustainability Officer. Also serves as the primary point of contact for all matters pertaining to the office of the executive.

Essential Functions:

• Performs a variety of administrative support activities such as composing replies to correspondence, summarizing reports and information to facilitate review by others, and investigating, evaluating, and resolving problems within scope of position.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Establishes procedures that implement operational practices.
• Compiles data based on statistical computations and research techniques, and drafts financial, statistical, narrative, and/or other reports.
• Coordinates the weekly/monthly calendar for the executive and coordinates travel arrangements; prepares and processes travel check requests; and reviews Travel Authorization and Expense forms for compliance to policy prior to payment.
• Assists executive in planning, coordinating, and executing departmental activities.
• Performs a variety of critical recordkeeping duties; manages and maintains department’s recordkeeping and filing systems.
• Acts as a liaison between the executive and internal departments and customers. Uses discretion in personally resolving inquiries and concerns or directing to the appropriate individual or department. 
• Assists executive with project and program administration.
• Processes documents of a legal and confidential nature; screens documents for accuracy, legality and authorization, and ensures confidentiality of information in the performance of duties.
• Coordinates, makes arrangements for and attends (as directed) workshops, conferences/seminars and committee meetings; coordinates meeting facilities and conference rooms; and monitors department staff schedules.
• Performs other duties as may be required or assigned. 

Required Qualifications:

• Two years of college in business or public administration or a related field plus five years of experience in a progressively more responsible secretarial/administrative support position(s), or a combination of related experience, education and training.