Meetings & Exhibits Assistant

Orlando, Florida
Competitive compensation and benefits package.
Jun 10, 2019
Jul 16, 2019
Contract Type
Full Time
Career Level
Entry Level

MAIN PURPOSE: The Meetings & Exhibits Assistant is responsible for providing administrative support to the Meetings and Exhibits department, including, sponsorship, meeting logistics, and assisting in various functions taking place during Academy annual meetings. 


  • Assist Meetings & Exhibits Manager with all communication to corporate sponsors. 
  • Coordinate year-round sponsorship communications including newsletters, conference calls and webinars, as needed. 
  • Responsible for data entry within a2z and Association Anywhere software.
  • Post all related sponsorship and/or exhibit payments; work with finance to regularly reconcile and resolve any payment discrepancies. 
  • Maintain records for sponsorship activities.
  • Produce weekly performance and forecasting reports.
  • Develop reports for corporate sponsors on relevant activities throughout the year. 
  • Maintain industry meetings calendar.
  • Assist Meetings & Exhibits Manager with development and distribution of promotional material.
  • Coordinate activities and provide on-site assistance at the Academy's annual meeting.
  • Back-up receptionist as needed. 
  • All other duties assigned.


  • Minimum two (2) years of experience of prior sales, meetings and/or trade show experience preferred. 
  • Degree in hospitality a plus.
  • Proficient in Microsoft Excel, PowerPoint and Word.
  • Experience with Association Anywhere and a2z software a plus.
  • Ability to work with minimal supervision and prioritize multiple projects at once.
  • Able to provide excellent customer service.
  • Minimal travel required.


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