Polk County

 

Fiscal Specialist II

Bartow, Florida

Bartow , FL

Order: 77046

Order Type : Direct Hire

CODE 1661

PG - 11

NON-EXEMPT

FISCAL SPECIALIST II

(CODE ENFORCEMENT)

Pay Range: $14.90/hr. - $22.17/hr. ($30,992.00 - $46,113.60/annually)

Shift: Monday - Friday, 8:00 AM - 5:00 PM (40 hours/week)

Location: 330 W. Church St. Bartow, FL 33830

Health Benefits Package, Including Paid Holidays

Must have the physical, developmental and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated below:

ILLUSTRATIVE DUTIES

Will include many if not all of the following:

  • Receives, reviews and prepares fiscal invoices, statements, and/or purchase orders, relative correspondence and reports for payment authorization and appropriate signatures.

  • Prepares adjustment journal entries and deposits.

  • Ensures that account balances are accurate, updated and sufficient for proposed expenditures prior to forwarding for approval.

  • Requests purchase orders, prepayment vouchers, and invoices from other areas in the unit and/or county.

  • Uses independent judgment in placement of funds to specific account.

  • Prepares monthly financial reports and assists in the preparation of annual budgets, reports and end of fiscal year auditing process.

  • Prepares special audit and control reports by gathering, analyzing and summarizing operating information and trends.

  • Designs, develops and prepares accounting forms and documents necessary for the proper reporting and forwarding of financial data.

  • Assist in development of systems and procedures.

  • Take/post cash, check, credit card and manual receipt payments from customers whether in person or by phone

  • Run daily reports for payments and prepare deposits in the Accela/Paymentus system.

  • Prepare payment vouchers and upload them to Onbase.

  • Receive, audit, maintain/generate packets and invoices which include bills and claims for liens for Nuisance and Bulk Waste cases.

  • Prepare/Notarize satisfactions for payoffs, claims for liens for Nuisance and Bulk Waste cases

  • Prepare affidavits and reports for the Tax Deed Division of Official Records

  • Assist with Special Magistrate Hearings by researching unpaid COEs, add recording fee(s), create lien record(s) in Accela, fill out orders and follow agenda during hearing.

  • Maintain spreadsheets for liens, payments plans, payoffs, and County Attorney assessments on property taxes

KNOWLEDGE, ABILITIES AND SKILLS

  • Knowledge of bookkeeping principles and purchasing procedures.

  • Knowledge of record keeping methods, practices and procedures.

  • Knowledge of office practices, procedures and equipment.

  • Ability to make accurate mathematical calculations.

  • Ability to maintain accounting records and prepare reports.

  • Knowledge of Accela for tracking cases, invoices and payment postings.

  • Knowledge of Onbase systems for tracking/researching invoices for Accounts Payable processing

  • Knowledge of Oracle for receiving invoices, setting up all new/current vendors, process end of year

  • Ability to understand and follow written and oral instructions.

  • Ability to maintain an effective working relationship with the public and other employees.

  • Knowledge of English, punctuation, spelling and arithmetic.

  • Ability to type, utilizing personal computers, related software and other office equipment of the assigned work unit.

  • Ability to work independently and adhere to prescribed routines and practices.

  • Ability to develop effective work methods and procedures.

  • Ability to prepare, draft, and compose routine documents including business letters, memoranda, and related program materials.

  • Ability to oversee the work of others.

  • Performs related duties as required.

MINIMUM QUALIFICATIONS

  • Graduate of an accredited high school or possess an acceptable equivalency diploma and have a minimum of four (4) years bookkeeping or related responsible accounting/fiscal experience

  • Must be able to utilize all features afforded by word processing software and other required software and personal computers utilized by assigned unit. Must have a valid driver's license and be able to secure a valid Florida driver's license at the time of employment within this classification should it be required of the work unit.

  • A comparable amount of training and experience may be substituted for the minimum qualifications.

SPECIAL PREFERENCES

  • Preference given to those with experience with Oracle

  • Preference given to those with experience with Accela

  • Preference given to those with experience with Onbase

  • Preference given to those with experience with P-Card

SPECIAL REQUIREMENTS

  • Must be proficient in Excel.

  • Must obtain license as a Notary Public within six (6) months of employment.

  • This position may be required to report for work when a declaration of emergency has been declared in Polk County.

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