Accounts Payable Specialist

Location
Orlando, Florida
Salary
Open
Posted
Feb 17, 2021
Closes
Apr 18, 2021
Ref
27427292#OJ--SummitBroadband.2

Job Title Accounts Payable Specialist Job ID 27427292 Location Orlando, FL 32811 Other Location Description

Summit Broadband is a leading fiber-optics telecommunications provider in Central and Southwest Florida, providing voice, video, data, and high-speed internet services to commercial and residential customers. We are an organization that value's each employee's contributions and encourages everyone to share their ideas. Standing out in the industry by providing superior products and exceptional customer service, this growing and dynamic high-tech company is seeking an Accounts Payable Specialist to join our team.



Title: Accounts Payable Specialist


Reports to: Controller


Status: Non-Exempt


Location: Central Florida


Position Summary:


The Accounts Payable Specialist will be responsible for full-cycle accounts payable from receipt of invoices through the processing and mailing of payments.



Job Description:


  • On a daily basis:
    • Record invoices in Dynamics/DocLink with details to the proper Company, Project, Purchase order, GL code, & department accurately
    • Monitor AP inbox, process invoices and take accountability for processing through completion
    • Reconcile vendor statements to account for past due balances
    • Match Invoices to Purchase Order (PO)
    • Route all invoices for approval to the appropriate party via DocLink
    • Post payments impounded from bank accounts to Dynamics
    • Track and apply applicable Sales/Use tax
    • Apply landed costs, such as freight or sales tax to Inventory purchases


  • Check Runs

On a weekly basis:


  • Prepare preliminary check register for approval
  • Prepare vendor payment checks based on approved check run
  • Print checks and prepare for mail


  • Reconciliations:

On a month end basis:


  • Reconcile Corporate Credit card to receipts and confirm GL code
  • Review month end checklist to ensure all expenses are recorded monthly


  • General Responsibilities
    • Establish and maintain relationships with Vendors
    • Answer all phone and email inquiries
    • Process employee expense reports in accordance with company policy by verifying adequate backup and approvals
    • Preserve confidentiality of company information
    • Maintain documents and files electronically through DocLink
    • Assist with annual Audit and Interim Audit work
    • Provide administrative support to accounting department

Job Qualifications:


  • Associate's Degree Preferred; Bachelor's Degree a plus
  • Minimum of 3 years full-cycle AP experience including month-end procedures
  • Knowledge of basic accounting principles
  • Advanced Excel spreadsheet skills required (including pivot tables/VLOOKUP)
  • Proficiency in accounting software including GL, A/P, Fixed Assets, and purchasing/inventory modules preferred
  • Experience with Microsoft Dynamics SL a plus
  • Working knowledge of Word and Outlook
  • Extremely detail oriented
  • Excellent written, verbal and organization skills required
  • Self-starter
  • Ability to work independently and as part of a team
  • Must be able to pass a criminal background check and drug test
  • Must have a valid driver's license and clean driving record
  • Maintain solid working relationship with other departments (i.e. purchasing, receiving)
  • Flexibility to work mandatory overtime to meet business needs.


Other Duties:


Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


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