EEO & Search Compliance Specialist
Office of Institutional Equity
EEO & SEARCH COMPLIANCE SPECIALIST
Reporting to the EEO & Search Compliance Manager, the EEO & Search Compliance Specialist will have an integral role in ensuring that the University’s search and hiring process complies with relevant federal and state laws, as well as best practices, pertaining to equal employment opportunity and affirmative action. The EEO & Search Compliance Specialist will perform multiple duties and will assist the EEO & Search Compliance Manager and campus partners to provide support, guidance, and assistance to faculty and staff involved in the search and hiring process. This position also will utilize statistical data for the purpose of planning, publication, benchmarking, program evaluation, compliance with government regulations, and development of recruitment plans.
With more than 69,000 students, UCF is one of largest universities in the United States. No public university in the U.S. confers more degrees annually. The University is classified as a “Doctoral University: Highest Research Activity” and a “Community Engagement” institution by the Carnegie Foundation. UCF is big because we believe in access and opportunity. UCF is proud of its Hispanic Serving Institution designation, with 26.7 percent of students identifying as Hispanic or Latinx and 47.9 percent of students in minoritized identity categories. In its role as an employer, UCF has almost 2,000 faculty members and over 11,000 staff. In 2019, UCF conducted almost 850 separate search and hiring processes. As a member of UCF’s Office of Institutional Equity, the EEO & Search Compliance Specialist will assist with ensuring equal opportunity and the creation of an inclusive, welcoming, and diverse University community. Accordingly, the preferred candidate will have a record of commitment to enhancing equity, diversity and inclusion.
Duties and Responsibilities
Responsibilities for the EEO & Search Compliance Specialist include:
- Assist with coordinating all aspects of OIE’s review and evaluation of the search and hiring process. Review search files for compliance with state and federal regulations and University policies and procedures. Working with hiring managers, search committee members, and Human Resources recruiters, provide guidance and assist in the resolution of identified problems.
- Respond to inquiries from hiring managers, search committees and administrators, Human Resources and members of the University community related to the search process, AA/EEO issues and departmental procedures and policies. Provide solutions and guidance including referrals to appropriate offices. Assist with developing standards for consistent guidance and responses based on University and departmental policies, procedures and state and federal regulations. Provide excellent customer service and employs good judgment in all communications and interactions with the University community.
- Assist with the preparation and updating of federal Affirmative Action Plans. Apply knowledge and understanding of current state and federal regulations, institutional policies and procedures, and the department’s practices relative to the search and hiring process. Work collaboratively with University staff and external auditors to complete and utilize the Affirmative Action plans.
- Assist in compiling, analyzing and reporting data and information (numerical/statistical/narrative) used to apprise management of the University’s workforce profiles, hiring and retention trends, applicant profiles, peer comparisons and progress toward affirmative action and diversity goals, as well as responding to internal and external inquiries. Establish procedures and meets critical deadlines for collecting and updating required information in a timely and accurate manner. This also includes working collaboratively with University departments and external auditors regarding compliance in the search process, Affirmative Action Plan preparation workforce diversity goals and initiatives and other related projects, including preparation of the annual Florida Equity Report.
- Assist in the planning and coordination of training of search committees and administrators. Participate in workshops with search committee members regarding the search process, AA/EEO compliance and other related topics.
- Responsible for various administrative duties including document management, record-keeping activities, workflow management, and other duties as assigned, as well as performs other functions or special projects which may be on-going or short-term and which require project planning and coordination.
The ideal candidate will hold a Bachelor's or Master's degree and have two or more years of relevant experience.
The preferred candidate will have:
- knowledge of federal and state laws related to equal employment opportunity and affirmative action, and the ability to work with a wide variety of search-related issues;
- experience with the search and hiring process in a higher education setting, specifically including faculty hiring;
- experience in developing and implementing consistent guidelines for search processes;
- experience with utilizing an Applicant Tracking System;
- previous full cycle recruiting experience;
- extensive customer service experience and proven ability to function effectively in a fast paced, high volume, deadline-driven work environment;
- excellent written and oral communication skills;
- the ability to work independently and meet deadlines, as well as the ability to work as a collaborative teammate; and/or
- HR/SPHR, SHRM-CP/SHRM-SCP certification.
$48,722 to negotiable
In addition to the online application, candidates must also submit the following:
- A cover letter that outlines their qualifications for and interest in the position;
- Resume; and
- A list of three professional references (names, email addresses, and phone numbers).
Please have all documents ready when applying so they can be attached at that time. Once the online submission process is finalized, the system does not allow applicants to submit additional documents at a later date.
As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.