Polk County

 

Secretary II

Winter Haven, Florida

Winter Haven, FL

Order: 78133

Order Type : Temp to Permanent

CODE 1625

PG-10

NON-EXEMPT

SECRETARY II

(UTILITIES)

*As with many of the hourly (non-exempt) positions with Polk County, this position is a contract to hire position meaning that it is staffed through Ad-Vance Talent Solutions, a business partner of Polk County, for a probationary period before being considered for hire directly with the county. *

Pay Range: $14.66/hr. - $21.80/hr. ($30,492.80 - $45,344.00/annually)

Shift: Monday - Friday, 8:00 AM - 5:00 PM

Location: 1011 Jim Keene Blvd. Winter Haven, FL 33880

Health Benefits Package, Including Paid Holidays

Must have the physical, developmental and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated below:

ILLUSTRATIVE DUTIES

Will include many if not all of the following:

  • Assists Division Director, supervisory management and other office personnel by performing secretarial and related office work, which follows the established procedures, practices, and policies of the assigned office using personal computers and other general office equipment.

  • Acts as personal assistant to Division Director by assisting, initiating and carrying to completion various administrative duties and independently follows up or processes project information, meetings, or actions including secretarial and related clerical program/work duties.

  • Independently drafts, prepares, proofreads, types, processes and/or researches forms, memoranda, letters, records, reports, summaries, and other related office material using word processing and other software utilized by the work unit.

  • Assembles division agenda and related material for meetings, conferences, and other related work unit needs/requirements.

  • Posts data, fiscal information or other record keeping information either by written notation, or by entering such information into personal computer database systems.

  • Reviews statements, and ensures that fiscal matters, reports, statements and purchase orders are calculated and extended correctly.

  • Deals with the public, other employees or officials via telephone or in person guiding them according to the unit's established procedures, providing information and responding to inquiries as directed or trained by supervisor.

  • May act as office receptionist.

  • May handle routine mail duties.

  • Maintains and schedules appointment calendar, advising others of appointments and meetings.

  • Takes and transcribes dictation and/or meeting minutes when required by the assigned unit/office.

  • Makes necessary travel arrangements; secures and provides tickets and other reservation materials and finalizes schedule itinerary.

  • May supervise the work of others.

  • Performs related duties as required.

KNOWLEDGE, ABILITIES AND SKILLS

  • Knowledge of business English, punctuation, spelling and arithmetic.

  • Knowledge of general office practices and procedures and record keeping methods.

  • Ability to work independently and adhere to prescribed routines and practices.

  • Ability to learn assigned secretarial and clerical task of office assigned.

  • Ability to prepare or draft routine documents and compose business letters, memoranda and related forms and program materials.

  • Ability to make mathematical computations and tabulations accurately and with reasonable speed.

  • Ability to meet and deal courteously and work effectively with employees, officials and the public.

  • Ability to use personal computers, related software and other office equipment of the assigned work unit.

  • Ability to operate and provide general care and maintenance of office machines and equipment.

  • Skill in typing at a prescribed rate of speed.

  • Ability to take and transcribe dictation should it be required.

  • Ability to oversee the work of others when assigned.

MINIMUM QUALIFICATIONS

  • Graduate of an accredited high school or possess an acceptable equivalency diploma and have a minimum of three (3) years secretarial office or clerical work experience.

  • Must be able to type a minimum of 45 CWPM with a maximum of 10 errors.

  • Must be able to utilize all features afforded by word processing and other required software and personal computers utilized by the assigned work unit.

  • Must have a valid driver's license and be able to secure a valid Florida driver's license at the time of employment within this classification should it be required of the work unit.

  • A comparable amount of training and experience may be substituted for the minimum qualifications.

SPECIAL REQUIREMENTS

This position may be required to report for work when a declaration of emergency has been declared in Polk County.

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