Contracts and Grants Accountant I

Orlando, Florida
Jun 18, 2021
Aug 17, 2021
Contract Type
Full Time


Classification Title:

Contracts and Grants Accountant I

Job Description:

This position performs post-award sponsored program functions associated with the post-award administration of awards. The Contracts and Grants Accountant I is responsible for the invoicing, collection, and post-award fiscal management of sponsored programs as assigned. This position reports to the Contracts and Grants Accountant III.

Responsibilities for this position include:

  • Prepare post-award financial reports for federal, state, and private funded research contracts and grants as assigned by the supervisor. This includes but is not limited to invoicing and preparing cost reports for awards requiring Draws or Installment Payments. Serve in a backup role for the Accounting Specialist Position.
  • Review award documents (agreement, budget, statement of work, and other contract and grant requirements) to ensure award setup is accurate and complete in the research administration and financial databases.
  • Perform the cash management activities of requesting accurate and timely reimbursements from awarding agencies and following up on accounts receivable.
  • Work with principle investigators, institute, center or department administrators, and OR award administrators to ensure all cost-share commitments of the university are documented. Receipt of sub-contract award invoices.
  • Review project transactions, such as revenue, accounts receivable and expenditures, for accuracy and appropriateness and input or request adjustments as necessary. Analyze project expenditures to ensure costs are allowable, allocable, reasonable, and consistently handled as directed by 2 CFR 200 and other Federal agency regulations.
  • Assist principle investigators, institute, center, or department administrators and OR award administrators in resolving specific fiscal and accounting problems in relation to sponsored awards.
  • Act as the contact person for awarding agency representatives concerning contractual issues of billing and reporting as required. Report generation for the team and Community distribution.
  • Manage the financial closeout activities and coordinate with OR award administrators to ensure the timely closeout and related closeout reporting of research projects.
  • Develop and maintain good sound communication lines with principle investigators, institute, center or department administrators, OR award administrators, and awarding agencies to ensure the continued flow of information.
  • Other duties and special projects as assigned.


Office of Research

Work Schedule:

Monday - Friday; 8:00 AM to 5:00 PM. The schedule may vary as required.

Type of Appointment:


Expected Salary:


Minimum Qualifications:

Bachelor's or Master's degree and 0+ years of relevant experience.

Preferred Qualifications:

  • Knowledge of accounting procedures and standards.
  • Bachelor’s degree in Accounting or Finance.
  • Microsoft Office for Windows (Excel, Word, Outlook); PeopleSoft and query skills.
  • Ability to multi-task; strong analytical and problem-solving capabilities; attention to detail; and excellent organizational abilities.
  • 1+ years of accounting experience in financial reporting, billing, non-profit environment, or public accounting preferred. Exposure to federal billing, Uniform Guidance, and post-award research administration is a plus.
  • Strong communication skills, both verbal and written, and the ability to effectively interact with senior management and individuals with varying degrees of financial knowledge.
  • Demonstrated proficiency with accounting and spreadsheet software preferred. PeopleSoft experience is a plus.

Additional Application Materials Requirements:


Special Instructions to Applicants:

If you are selected as the final candidate for an employment opportunity here at UCF, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at: As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.


The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

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