Human Resources Generalist

DEPARTMENT: ADMINISTRATION

POSITION TITLE: HUMAN RESOURCES GENERALIST

PAY GRADE/STARTING SALARY: GRADE 117 – Annual $52,986.62 or D.O.Q.

HOURS: Monday - Friday, 8:00 a.m. to 5:00 p.m.

 

JOB DESCRIPTION:       

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

PURPOSE OF POSITION:

Performs a variety of professional, analytical, and technician duties in support of the City’s Office of Human Resources (HR) functions, to include recruitment, classification and pay, benefit administration, training, risk management and other HR programs. Works under the general supervision of the HR Manager, with limited direction from the Assistant City Manager, but exercises final responsibility for major administrative functions exercising a considerable amount of independent judgment. Provides managerial and leadership guidance to staff in the absence of the HR Manager.

This position is considered an emergency/disaster position. During emergency conditions, all City employees are automatically considered emergency service workers.  City employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation, which requires that the employee be ready, willing, and able to report to work during emergencies and/or disasters of any kind, notwithstanding any other commitments the employee may have and be able perform emergency services duties, as assigned.

ESSENTIAL JOB FUNCTIONS:

Assists in the development of short and long range human resources plans; gathers, interprets, and prepares data for reports, studies, and surveys; supports internal departments and external agencies regarding interpretation of the City’s Personnel Policies and Procedures and other HR related matters as needed.  Responds to survey requests regarding compensation and benefits.

Assists the HR Manager with City Labor Relations as needed, to include but not limited to, typing up draft contract proposals, assisting with grievances, and compiling information and statistics on the economic proposals of both labor and management.

Assists the HR Manager with the development, implementation, and management of the Personnel and Safety Policies and Procedures. 

Provides support and guidance to supervisors and employees regarding personnel related matters to include interpretation of personnel policies, safety policies, procedures and benefits administration to ensure consistency.

Assists with the planning and managing of employee benefit programs.

Oversees, produces and maintains the Office of Human Resources Standard Operating Procedures (SOPs).

Reviews all workers’ compensation, property damage and liability incidents; reviews data for trends and recommends corrective action or preventative measures where indicated; conducts investigations of on-the-job incidents, including workers’ compensation and reviews reports of injuries/property damage to determine their cause and recommend corrective actions.

Consults with claims adjusters and/or medical representatives to resolve problems with on-the-job injuries, recurring illnesses, return to work restrictions and availability of job positions, etc.

Analyzes and reviews events involving city employees, city equipment and city property to identify trends and determine what actions are needed to reduce those trends.  This may be accomplished with the assistance of the loss prevention consultant when determining what type of safety training would benefit employees.

Coordinates with Third Party Administrators, Claimants, Agent of Record and oversight agencies to facilitate the City’s Self-Insurance Fund. Coordinates annual insurance policy renewal and procurement of vendors.  Works with third parties to collect for damages caused to city property by a third parties’ actions.

Responsible for the development and implementation of safety policies and procedures, implements training and incident prevention programs city-wide; meets with departments analyzes and determines safety training needs to ensure active and successful programs.

Manages the quarterly Risk Oversight Committee (ROC), to include preparing agendas, distributes meeting materials to committee members, prepares and distributes minutes, advises members of policy and procedures and provides general direction.

Provides information and assists employees with personnel related questions regarding benefits, payroll issues, leave policy, retirement programs (401A; 457; FRS), Section 125, Opt-out program, and other related benefits. Prepares benefit information packets for open enrollment and facilitates the meetings to inform employees/retirees of updated benefit programs.

Interprets, explains, applies, and ensures compliance with employee benefit plans, city insurance policies, federal, state, codes, regulations related to safety and the Family & Medical Leave Act (FMLA).

Conducts research, compiles data and prepares reports and presentations.  Completes special projects/reports as required to be compliant with by Federal, State law or regulations, using various multi-media equipment.

Manages the City-Wide training program, develops annual training goals and coordinates training tracks throughout the calendar year.  Coordinates potential training topics and facilitators, schedules trainings, books consultants, instructors, and other required personnel or agencies and establishes/maintains data.  Disseminates training information to employees. Coordinates other special programs and projects as needed.

Prepares and submits federally required reports and updates, provides general personnel related information to other agencies and the general public, to include the bi-annual EEO4 report and the City EEOP.

Manages all aspects of the recruitment and selection process. Prepares offers of employment. Schedules pre-employment medical examinations and drug screens. Advises and assists other departments on interviews, develops and reviews interview questions and conducts/participates on interview panels.  Administers and conducts the orientation process for new hires and conducts organizational exit interviews for employees leaving the City. 

Coordinates the Department of Transportation (DOT) drug-testing program and the Annual Police, Fire and Public Works physicals.

Monitors line item balances to ensure compliance with approved budget and advises the HR Manager on budget line status.  Participates and provides budgetary input in the development and administration of the human resources annual budget.  Recommends goals, objectives, and funds needed for programs.

Handles master updates on HRIS (MUNIS) as they relate to HR required yearly changes.  Monitors and trains the HR Specialist in personnel functions to include payroll entry on MUNIS, and verifies payroll for accurateness and completeness. 

Maintains effective oral, written communication with all levels within the organization, the general public, outside agencies and organizations when furnishing information regarding application of city policies and practices. Maintains effective working relationships in a team environment.

Provides information to employees and outside agencies regarding benefits, employment verifications and public records requests.

Prepares all safety summary reports required by, Federal and State agencies; assists with safety inspections to assure compliance.
 

OTHER JOB FUNCTIONS:

Attends seminars, workshops and training sessions related to duties and responsibilities. Prepares general correspondence.  Provides back-up to other related positions.

Performs all other duties as assigned.
 

CRITICAL SKILLS/EXPERTISE:

Maintains considerable knowledge of employment laws and regulations to include the principles, practices, and procedures of public personnel, risk management, recruitment, and government organization.

Knowledge of personnel administration to include salary and wage administration, recruitment, benefits and training.

Knowledge of public record law and government record retention schedules.

Ability to analyze facts and exercise sound judgment in arriving at conclusions.

Ability to analyze, interpret and carry out assigned projects to their completion. Ability to plan, organize prioritize and coordinate work to meet time commitments.

Ability to assist in developing long-range plans and programs in evaluation of work accomplishment.

Ability to prepare reports and present ideas clearly and concisely. Knowledge of methods of data collection. Ability to communicate both orally and in writing.

Must be proficient with a personal computer to include, but not limited to, working knowledge of Access, Power Point, Excel, and Word.

Ability to establish and maintain an effective relationship with City officials, employees and the general public.

Ability to manage confidential and sensitive personnel data in a professional and discrete manner.
 

EQUIPMENT USED:

Personal computer, software applications including the latest window version and Microsoft Office Products with emphasis in Excel and Word; Human Resources Information System (HRIS); telephone; calculator; typewriter; copy machine; scanner; fax machine.
 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
 

WORK LOCATION AND ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work location is in a City Hall office. The noise level in the work environment is moderate to quiet.         
 

MINIMUM QUALIFICATIONS:

Bachelor’s degree in Public Administration or Business Administration, Human Resources Administration or related field and four to six (4-6) years of experience in a progressively responsible professional position in human resources and risk management administration, to include some supervisory experience, or an equivalent combination of education, training, and experience.
 

PREFERRED QUALIFICATIONS:

Public sector and HRIS - MUNIS experience preferred.

Must possess and maintain a valid Florida driver’s license.

Possess the National Incident Management System (NIMS) IS-700 within 30 days of employment and the ICS-100 and ICS-200 within 90 days of employment.  There may be additional NIMS required, which will be schedule by your Supervisor.