Apopka, Florida
Salary Based On Experience
Dec 08, 2021
Feb 06, 2022

Job Description:

  • Office hours are 8am – 5pm, but the receptionist is required to be prompt and punctual and prepared when the office opens. Be responsible for “open” & “close” process for reception area.
  • This job operates in a professional office environment and adherence to a professional business casual attire is required.
  • Answer all incoming calls in a courteous manner and transfers calls accordingly.
  • Greet and welcomes visitors professionally. Announces guest to appropriate employee or department. Support suppliers and contact the appropriate escort for facility access.
  • Respond to inquiries from employees; answers question or refers to the appropriate employee or department.
  • Maintain a clean, professional reception area, mailroom, and closet.
  • Create and update forms, procedures, and front desk information for reception.
  • Work directly with administrative coordinator/employee regarding food deliveries for meetings.
  • Send and receive mail and packages. Maintain delivery log receiver regarding package deliveries.  Sort mail and deliveries, to appropriate mailboxes.
  • Maintain office supply inventory and corresponding invoices. Order office supplies for multiple vendors.
  • Work directly with FINFROCK employees in all departments on various tasks/projects as needed.
  • Copy, scan, compile binders or other related documents as assigned. Organize project related records and data entry for multiple departments.
  • Compose, edit, and forward email correspondence, reports, faxes, memoranda, labels, and other related materials.
  • Prepare birthday cards and anniversary gifts for employees.
  • Manage a variety of company calendars.
  • Maintain breakroom inventory and contact administrative coordinator of inventory needs.
  • Provide notary services for the company as needed.


  • You have a high school diploma and 6 mos. to 2 years of experience in an office environment using a multi-line phone system. 
  • Proven work experience in an administrative/receptionist role. 
  • You have a good knowledge of MS Office (Word, Excel, Power Point)
  • You are a Florida Notary of Public already or able to obtain
  • You possess ethical conduct
  • You have great communication skills and a professional, friendly voice
  • You enjoy collaboration and are a team player
  • You are well organized and responsible with time management
  • Salary based on experience

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