Administrative Assistant

Location
Winter Park, Florida
Salary
DOE
Posted
Dec 08, 2021
Closes
Feb 06, 2022
Industry
Education
Contract Type
Permanent
Hours
Part Time

For the 13th consecutive year, Rollins College has been named a “Great College to Work For”. Be a part of the Rollins experience and find a place where you belong. Ready to join us?

The Economics Department at Rollins College is seeking a service-oriented part-time Administrative Assistant to join their team!

 The Economics Department recognizes that Rollins is a student-centered teaching institution and it is vital to our identity to have a support of a dedicated Administrative Assistant, who is not only knowledgeable about our program, but will help in building an inclusive and welcoming environment for our students. As the face of the department, the Administrative Assistant is the ambassador for the students who already major in Economics as well as for those interested in Economics.

Total Rewards & Compensation:

  • Generous Paid Time Off (vacation, sick and personal time) including Paid Holidays and Paid College Closure Days
  • Eligible for Vision Insurance (within 30 days of hire)
  • 100% Employer-Paid Short & Long Term Disability Insurance
  • 11.5% Employer Retirement Contributions
  • Discounted On-Campus Dining Meal Plans
  • FREE On-Campus Parking
  • FREE Access to Campus Amenities (gyms, pools, library, sporting events and more)
  • FREE Full Tuition for Employees and their Families
  • Pet Insurance
  • 100% Employer-Funded Employee Assistance Program
  • Award-Winning Wellbeing Programs: Blue Rewards, Rally Dollars, Hinge Health Musculoskeletal Coaching
  • Plus More!

Additional Perks:

  • Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards and more)
  • FREE E-Training Courses & Professional Development Opportunities
  • IT Software & Laptop Discounts (Apple, Lenovo, and more)
  • College Bookstore Discounts
  • Annual Service Awards & Recognition Programs
  • Plus More!

Rollins offers a competitive hourly rate.

Work Schedule:

The Economics Administrative Assistant role is a full-time 9-month appointment, scheduled to work August through April, 27.5 hours per week. The schedule for this position is Monday-Friday, 9:00am - 2:30pm (flexible).

Primary Job Responsibilities:

Assist the department chair with administration of the department, including but not limited to:

  • Serving as a primary point of direct administrative contact and liaison with other offices and individuals.
  • Helping to coordinate class scheduling - checks for inconsistencies such as prerequisites, designations, classroom requests.
  • Preparing expense reports.
  • Scheduling departmental meetings and preparing materials for the meeting.
  • Taking minutes at the meetings.
  • Facilitating hiring procedures - coordinates hiring schedules, walks the candidates around campus, helps with class and seminar presentation set up.
  • Maintaining department’s files both electronic and physical.
  • Maintaining public relations, including creating, redesigning, updating, and maintaining the department’s website.
  • Writing e-mail announcements to majors and faculty.
  • Composing and facilitating letters to newly declared majors welcoming them to the department.
  • Helping design brochures, and overseeing the department’s bulletin boards.
  • Assisting in increasing visibility of the department in the broader intellectual life of the college (as suggested by the external review of the program).
  • Monitoring departments' budgets; compiling and calculating budget figures/analyses.

Assist with special events (speakers, colloquia, social events, conferences, retreats), including:

  • Helping to organize and conduct departmental events by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets.
  • Corresponding with speakers, arranging travel, reserving accommodations, overseeing budgets and arranging for reimbursements, collecting and submitting information for reimbursements to speakers.
  • Collecting applications and dues for the ODE (ECO honor society), distributing/mailing out cords and certificates upon graduation.

Provide day-to-day department office management and support, including but not limited to:

  • General reception duties - assisting students, faculty and other visitors; collecting and distributing mail; procuring office supplies; organizing materials in common areas and ensures that common areas are kept neat and orderly.
  • Assisting faculty by answering questions and providing information, locating desired information and materials.
  • Providing identity for the department; helping in building an inclusive and welcoming environment with our students.
  • Assisting students by determining who can best provide information needed by the student, providing basic and initial assistance to students with questions about classes, registration, permissions, etc. using established guidelines (information in course catalogs, departmental and college documents, and established policies and procedures).
  • Hiring, training, and supervising student workers.

Provide administrative and technical support to 6 department faculty (for teaching purposes), including:

  • Setting up offices for new faculty.
  • Ordering and maintaining the inventory of office supplies and equipment.
  • Ordering desk copies.
  • Preparing expense reports.
  • Assisting in test preparation, preparing and/or proofreading manuscripts.
  • Coordinating printing jobs for course handouts, syllabi, and exams.
  • Giving out assignments, administering exams, and canceling classes for absent faculty.
  • Coordinating IT orders such as special technical equipment and submitting to IT work orders requests for resolving classroom issues with equipment.
  • Assisting in the coordination, control, and completion of special projects as requested.

Minimum Qualifications:

  • High school diploma and one-two years of equivalent work experience.
  • Appreciation and positivity toward DEI efforts and working with/communication with diverse populations.
  • Ability to collaborate and interact effectively with students, faculty, staff and community members by establishing good working relationships.
  • Ability to analyze information and make judgment decisions, remaining calm in high stress situations and using tact/good judgment in resolving work problems and dealing with the public, students, and staff.
  • Ability to maintain confidential files and information.
  • Ability to work with a high degree of accuracy and autonomy.
  • Strong multi-tasking, organization, and time management skills in order to balance multiple complex projects at one time.
  • Strong attention to detail, proactive approach to problem-solving, strong organizational and time management skills.
  • Strong written, verbal and interpersonal communication skills with a positive demeanor.
  • Proficient in the use of computer systems and software for word processing and spreadsheets, including but not limited to Microsoft Word, Excel, Outlook and Power Point.

Preferred Qualifications:

  • Experience working in a college/university setting and/or working with college level students.
  • Experience with Banner and Canvas platform systems.

Work Environment:

Working in-person, on campus, in a fast-paced office environment.

Work requires visual strain and use of computer.

To learn more about Rollins effort about the College’s response to COVID-19, please click here.

Instructions to Applicants:

To apply, please submit the following materials:

Resume/Cover Letter (optional)/Screening of applications will begin immediately.

About the Economics Department:

Economics is a major that is interesting, challenging, and always relevant to us as individuals and as a society. The Economics Department at Rollins College offers a unique program that considers economic behavior in economic history and alternative economic perspectives, along with traditional economic analysis. Every semester they also offer a variety of exceptional electives that reflect traditional topics such as international, monetary, and industrial economics, as well as frequent special topics courses that reflect our research and intellectual interests.

These currently range from Ethics and Economics, to the Economics of Non Profits, to the Economics of Piracy. Our graduates have gone on to a variety of excellent graduate programs in economics, international studies, business, law, public health, medicine, and public administration, policy and planning.

About Rollins College:

Rollins seeks to foster and to model a campus environment that is welcoming, safe, and inclusive to all of our administrators, faculty, staff, and students. We view differences (e.g. nationality, race, gender, age, sexual orientation, socioeconomic class, physical ability, learning styles, perspectives, etc.) not as obstacles to be overcome but as rich opportunities for understanding, learning, and growth.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities.