Administrative Assistant

For the 13th consecutive year, Rollins College has been named a “Great College to Work For”. Be a part of the Rollins experience and find a place where you belong. Ready to join us?

The Institutional Advancement, Development Team is seeking a detailed- and service-oriented Administrative Assistant to join their team! The Administrative Assistant will perform a broad range of complex and confidential executive support within the Development Office alignment of the Institutional Advancement Division. The key function of this role is to provide primary support for the Associate Vice President for Advancement (supervisor) and the frontline fundraisers on the major gifts team and gift planning team. Other responsibilities entail the coordination of materials, logistics, and communications for the Office of Development, and Office of Planned Giving.

Our Service Excellence Philosophy:

 At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.

Total Rewards & Compensation:

• 15 Days - Paid Time Off (vacation, sick and personal time)
• 11 Days - Paid Holidays
• 10 Days - Paid College Closure Days
• Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
• 100% Employer-Funded Health Reimbursement Account ($125+/month)
• 100% Employer-Paid Short & Long Term Disability Insurance
• Domestic Partner Benefits
• 11.5% Employer Retirement Contributions
• Discounted On-Campus Dining Meal Plans
• FREE On-Campus Parking
• FREE Access to Campus Amenities (gyms, pools, library, sporting events and more)
• FREE Full Tuition for Employees and their Families
• Pet Insurance
• 100% Employer-Funded Employee Assistance Program
• Flexible Spending Accounts
• Award-Winning Wellbeing Programs: Blue Rewards, Rally Dollars, Hinge Health Musculoskeletal Coaching
• Plus More!

Additional Perks:

• Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards and more)
• FREE E-Training Courses & Professional Development Opportunities
• IT Software & Laptop Discounts (Apple, Lenovo, and more)
• College Bookstore Discounts
• Annual Service Awards & Recognition Programs
• Plus More!

The hourly rate is $16.00

Primary Job Responsibilities:

Serves as primary assistant to the Associate Vice President, which entails:

• Providing assistance to the fundraising staff on the Major and Gift Planning team, to include administrative support for: development events on and off-campus; solicitation materials and mailings; database documentation; team-related materials and scheduling of meetings with co-workers.
• Communicating with internal and external constituents on matters involving the Associate Vice President, frequently interacting with alumni, parents, donors, students, faculty, staff, and senior-level administration.
• Monitoring and paying the Associate Vice President’s invoices and P-card statements.
• Responding to inquiries, including those of a highly sensitive and confidential nature.
• Coordinating the Associate Vice President’s travel/appointment schedule, including setting appointments with alumni, parents, and friends of the College, and making travel arrangements for airlines, lodging, car rental, etc.
• Coordinating special visits, as assigned, to the campus by alumni, parents, and friends including reservations for lodging, preparation of itineraries and meeting agendas and scheduling group or individual meetings with College administrators or staff.
• Coordinating development-wide communication to include emails, memorandums, and meetings, as determined by the Associate Vice President.
• Compiling information from departments within the division for the Associate Vice President as requested.
• Overseeing office management responsibilities for the Development Alignment.

Key Position Competencies:

Judgment

• Exhibits sound judgment and the ability to make reasonable decisions in the absence of direction
• Swiftly refers problems/issues to the appropriate person(s) when necessary
• Works effectively without constant and direct supervision or guidance
• Ability to work independently and handle confidential material

Adaptability

• Demonstrates flexibility in the face of change
• Projects a positive demeanor regardless of changes in working conditions
• Shows the ability to manage multiple conflicting priorities without loss of composure

Organization

• Determines the appropriate allocation of time
• Effectively manages the workspace
• Balances conflicting priorities in order to manage workflow, ensure the completion of essential
• projects, and meet critical deadlines

Proactive Anticipation of Needs

• Demonstrates the ability to foresee problems and prevent them by taking action
• Utilizes analytical skills and a broad understanding of the business to effectively interpret needs
• Takes initiative to implement changes/new ideas to advance the Division

Communication Skills

• Active listener

• Speaks with confidence using clear, concise sentences and is easily understood
• Produces well thought-out, professional correspondence free from grammatical and spelling errors
• Thorough knowledge of business English, spelling and grammar
• Uses high quality, professional oral and written skills to project a positive image of the business

Client Service

• Interacts professionally with internal and external constituents at all times
• Promptly responds to requests with accuracy and a courteous demeanor
• Works as a competent member of the team, willingly providing back up support for co-workers when appropriate and actively supporting division-wide goals, serves as a resource for division colleagues

Computer/Technical Skills

• Displays proficiency using standard office equipment and computer software
• Demonstrates advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills
• Math computational skills sufficient to perform basic accounting functions

Minimum Qualifications:

• Minimum of one to two years of job related experience.
• High school diploma plus two years of additional business, technical or college training or equivalent combination of education and experience is required.

Preferred Qualifications:

• Bachelor’s Degree.

Work Schedule: The Administrative Assistant role is a full-time 12-month appointment, scheduled to work 7.5 hours/day, 37.5 hours per week. The schedule for this position is Monday-Friday, 8:30am - 5:00pm (with one hour for lunch).*

*Overtime and weekends may be required as needed.

Work Environment:

• Campus-based, front-facing customer service position, working in an office environment.
• Front-facing customer service position.
• Work requires visual strain due to computer usage.

To learn more about Rollins effort about the College’s response to COVID-19, please  click here.

Instructions to Applicants:

To apply, please submit an application and upload the following materials:

Resume/Cover Letter

**Review of applications will begin on January 3, 2022. Priority will be given to those that apply by that date.**

About the Institutional Advancement, Development Team:

The Office of Development is comprised of a team of fundraising professionals who work with alumni, parents, foundations, corporations, and friends to raise the resources that advance the strategic priorities of the College. Development includes Major Gifts, Gift Planning, Parent Programs, Corporate & Foundation Relations, and Annual Giving.

To learn more about the Development Team, please visit: https://www.rollins.edu/giving/

About Rollins College:

Rollins seeks to foster and to model a campus environment that is welcoming, safe, and inclusive to all of our administrators, faculty, staff, and students. We view differences (e.g. nationality, race, gender, age, sexual orientation, socioeconomic class, physical ability, learning styles, perspectives, etc.) not as obstacles to be overcome but as rich opportunities for understanding, learning, and growth.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities.