Staff Assistant II

Location
Casselberry, Florida
Salary
$16.77 - $25.15 Hourly
Posted
Dec 20, 2021
Closes
Feb 18, 2022
Ref
3280585#1#XOJ--CityCassleberry.2
Industry
Government
Category
Administrative
The Staff Assistant II is responsible for performing clerical and administrative support for the Recreation Division for the City of Casselberry. The Staff Assistant II performs work independently within established policies and procedures.

HIRING RANGE: BETWEEN $16.7692/HR TO $20.9615/HR DOE.
Provides clerical and administrative support for the Recreation Division. (95%)
  • Coordinates activities within the Recreation Division and with other division(s) assuring that all information is disseminated as may be appropriate.
  • Researches, collects, and prepares data for records and reports; maintains expenditures records for division.
  • Reviews with attention to detail, a variety of data for accuracy, completeness, and conformance to established standards and procedures.
  • Composes correspondence and other documents. Takes dictation and transcribes letters, reports, statements, memoranda and all other material promptly and accurately.
  • Prepares purchase orders and requisitions, processes invoices for payments and reconciles expenses.
  • Collaborates with the Finance Department to ensure compliance with all financial policies as related to job responsibilities.
  • Responds timely to customer requests and inquiries; refers matters to vendors and other departments and divisions as necessary.

  • Additional Duties and Responsibilities (5%)
  • Performs all duties and responsibilities in a manner consistent with the core values of the City, and consistent with City and Department policies.
  • Follows safe working practices and has a working knowledge of safety practices and procedures.
  • Performs special projects and other programs as assigned.
  • Assists in the planning, preparation and execution of flyers and handouts for general public and office use.
  • Completes the identified required or assigned training timely and applies acquired knowledge and/or skills.
  • Adheres to laws, regulations and policies of the City and of the assigned department. Follows instructions provided by supervisor, Department Director or their designee.
  • Participates in department meetings, staff meetings and other related activities.
  • Maintains, preserves, retains and disposes of public records pursuant to FS Chapter 119.
  • Assists with the Parks and Recreation Advisory Board meetings on a monthly basis by processing agenda and minutes for review.
  • Assists the PW Administration with customer service needs.

  • Emergency Management Role
  • Participates as a member of the City staff as required to take action in the event of an emergency.
  • Acts in the assigned role to support the City in disaster preparation and/or disaster recovery efforts as described in the City of Casselberry Emergency Management Plan, assigned by supervisor or designee.

  • (These essential and additional job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related marginal duties as assigned.)
    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
    1. Education and Training: A High School Diploma or G.E.D. is required.
    2. Experience: A minimum of three (3) years' experience in administrative/clerical support in customer service/municipal service or related field is required. A comparable combination of education and experience may be considered.
    3. Certificates, Licenses and/or Registrations Required: Must possess and maintain a valid Florida Driver's license. A Motor Vehicle Record (MVR) check will be made to determine acceptance of past driving record.
    4. Security Clearance: Florida Department of Law Enforcement background clearance.
    5. Knowledge, Skills and Abilities:
    • Knowledge of local, state and federal regulations affecting work.
    • Knowledge of departmental rules, policies and procedures.
    • Knowledge of web-based customer service software for order request and tracking.
    • Knowledge (intermediate level) of Central Square/NaviLine or similar utilities and work management software.
    • Ability (intermediate to advanced level) to utilize Microsoft Office Suite, e.g. Outlook, Word and Excel.
    • Ability to deal with stressful conditions in a calm and professional manner.
    • Ability to establish and maintain effective working relationships with other employees and the public.
    • Ability to operate a motor vehicle.
    • Ability to support the mission statement of the City of Casselberry: Committed to protect and enhance the quality of life within its community.
    • Ability to support the core values of the City of Casselberry.
    • Ability to support the vision of the City of Casselberry: A vibrant, affordable, diverse, and progressive community where citizens feel safe, enjoy their neighborhoods, and access their city government.

    The work environment and physical demands described here are representative and not intended to be all-inclusive of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made when requested to enable individuals with disabilities to perform the essential functions.
    A. Work Environment: This position performs the duties primarily in an office setting. The noise level in the office work environment is moderate.
    B. Physical Demands: The primary functions require prolonged periods of standing, walking, bending, pushing and pulling, time sitting, using hands to handle or feel, and reaching with hands and arms. In addition, this position may be required to occasionally lift and carry up to twenty-five (25) pounds with or without assistance of another person or utilization of lifting equipment. This position is regularly required to use vision, speech and hearing, with or without assistive devices.
    C. Equipment/Tools and Technology Used: This position utilizes the following tools and equipment while performing the duties of the job: Desk phone, desktop computer, calculator, fax, scanner, and printer/peripherals.
    D. Employee Infection/Exposure Risk Classification: Category III: Employee performs tasks that do not involve exposure to blood, body fluids or other potentially infectious materials (OPIM). Persons who perform these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid, or to be potentially exposed in some other way. Tasks that involve handling of implements or utensils, use of public or shared bathroom facilities or telephones, and personal contact such as handshaking are Category III tasks.

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