Operations Coordinator

Winter Park, Florida
Jan 14, 2022
Mar 15, 2022
Contract Type
Full Time

For the 13th consecutive year, Rollins College has been named a “Great College to Work For”. Be a part of the Rollins experience and find a place where you belong. Ready to join us?

The Department of Information Technology at Rollins College is seeking a motivated self-starter, able to work both independently and collaboratively to join the team as Operations Coordinator. This position will provide general administrative support and assist in procurement activities for the department.

Our Service Excellence Philosophy:

At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.

Total Rewards & Compensation:             

  • 15 Days - Paid Time Off (vacation, sick and personal time)
  • 11 Days - Paid Holidays
  • 10 Days - Paid College Closure Days
  • Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
  • 100% Employer-Funded Health Reimbursement Account ($125+/month)
  • 100% Employer-Paid Short & Long Term Disability Insurance
  • Domestic Partner Benefits
  • 11.5% Employer Retirement Contributions
  • Discounted On-Campus Dining Meal Plans
  • FREE On-Campus Parking
  • FREE Access to Campus Amenities (gyms, pools, library, sporting events and more)
  • FREE Full Tuition for Employees and their Families
  • Pet Insurance
  • 100% Employer-Funded Employee Assistance Program
  • Flexible Spending Accounts
  • Award-Winning Wellbeing Programs: Blue Rewards, Rally Dollars, Hinge Health Musculoskeletal Coaching
  • Plus More!

Additional Perks:

  • Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards and more)
  • FREE E-Training Courses & Professional Development Opportunities
  • IT Software & Laptop Discounts (Apple, Lenovo, and more)
  • College Bookstore Discounts
  • Annual Service Awards & Recognition Programs
  • Discover what it's like to live in Orlando: Live, Work, Play and Learn
  • Plus More!

Primary Job Responsibilities:

  • Provides general administrative support for the IT Department as required.
  • Works closely with IT Leadership Team to maintain and support IT department operations.
  • Creates and maintains files and databases to enhance efficiency and productivity of IT department operations.
  • Researches and collects data to prepare documents for review and presentation.
  • Audits records for discrepancies and reconciles issues as appropriate.
  • Types, edits, and proofreads correspondence, meeting minutes, and reports containing detailed information.
  • Handles confidential documentation.
  • Assists in planning and scheduling of IT department meetings, events, workshops and programs.
  • Assists IT purchasing agent to fulfill technology procurement requests, including use of purchase card, POs, and direct pay.
  • Assists IT purchasing agent to perform market research on best pricing for products and services.
  • Assists IT purchasing agent to process new and renewing technology contracts through contract submission and approval software.
  • Works on diverse projects of small to medium size, scope, and complexity, with guidance from the IT Leadership Team.
  • Performs other relevant departmental duties as assigned.

Minimum Qualifications:

  • Minimum of two years of relevant work experience.
  • Experience of office management systems and procedures.
  • Understand general procurement, budget and finance knowledge and skills.
  • Strong written and verbal business communication skills; ability to communicate and coordinate with others on varied and occasionally complex issues in a courteous and professional manner.
  • Strong attention to detail in daily functions and communication in order to effectively develop, compile, and present information.
  • Excellent time management skills, ability to handle multiple tasks, set priorities, schedule and meet deadlines.
  • Ability to work both independently and collaboratively in a professional manner with an emphasis on service quality.
  • Demonstrated ability to work in a team-based environment.
  • Strong analytical skills, including ability to gather and analyze information and develop appropriate recommendations for action.
  • Expert knowledge of Microsoft applications, including Word, Excel, Powerpoint, Sharepoint, and Teams.

Preferred Qualifications:

  • College degree.
  • Knowledge of a college environment, departments, procedures, and policies.

Work Schedule: The Operations Coordinator is scheduled to work 7.5 hours/day, 37.5 hours per week. The schedule for this role is: Monday-Friday, 8:30am to 5:00pm*

*Flexible schedules or overtime may be required to meet the demands of the academic calendars.

Work Environment:

  • Campus-based position working in an office environment.
  • Primarily indoor environment which does require outdoor transit between buildings and occasional outdoor event support.
  • Physical activity includes walking across campus carrying or carting equipment, lifting up to 40lbs, bending, stooping, stretching, and standing.

To learn more about Rollins effort about the College’s response to COVID-19, please click here.

Instructions to Applicants:

To apply, please submit an application and upload the following materials:

Cover Letter


Screening of applications will begin immediately.

About the IT Department:

The Department of Information Technology provides computing, networking, and technical support services to the Rollins community.

About Rollins College:

Rollins seeks to foster and to model a campus environment that is welcoming, safe, and inclusive to all of our administrators, faculty, staff, and students. We view differences (e.g. nationality, race, gender, age, sexual orientation, socioeconomic class, physical ability, learning styles, perspectives, etc.) not as obstacles to be overcome but as rich opportunities for understanding, learning, and growth.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities.

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