Sr. Contract Administrator

Overview

The Facilities Management Division is seeking a highly qualified Senior Contract Administrator. The Senior Contract Administrator position provides administrative oversight for maintenance and service contracts for the division in excess of $30 million annually.  Oversees purchasing of materials and supplies and the processing of purchase and delivery orders including review and approval to ensure requests meet Procurement policies.  This position is also responsible for overseeing the work of two Contract Administrator. In return, we offer stability with excellent benefits, including membership in the State of Florida Retirement System.

Facilities Management Division prides itself on providing outstanding customer service through teamwork, innovation and the development of positive relationships with our customers and teammates. Our mission is to provide safe, sustainable, and well-maintained facilities and services through high standards of integrity, professionalism, and ethics.

We are committed to providing a work culture that emphasizes mutual respect, trust, career development, and a collaborative work environment that recognizes individual achievements.

Representative Duties

• Coordinates and develops new and rebid of contracts, which includes reviewing and writing the scope of services, preparing supplemental terms and conditions, and ensuring that contract specifications meet Purchasing requirements.
• Responsible for developing the appropriate qualifications language for RFPs, RFQ's, IFB's, for professional, maintenance, and service contracts for the division.
• Responsible for representing the division at pre-bid/proposal conferences and review committee meetings for assigned maintenance and service contracts.
• Performs technical reviews on all of the contract proposals for the division to determine the most responsive and responsible submittal, which includes evaluating responses and pricing data.
• Provides technical guidance to the division staff by interpreting contractual language and procurement regulations.
• Manages contractor performance for compliance to contract terms and conditions for service contracts by monitoring contractor performance; preparing contractor performance evaluations.  Responsible for maintaining a database on all of the division contracts to assist Management with the administration, monitoring, and tracking.
• Meets with contractors to explain performance evaluations and obtaining feedback; and reporting and resolving complex contract issues to Management. 
• Prepares all division internal purchasing forms for contract services for processing by fiscal staff.
• Assists with Indirect Cost Allocation by compiling contracted services and utilities expenditures by fiscal year
• Serves as Department representative to VRUC.

Minimum Qualifications

Graduation with a Bachelor's degree (Accounting, Finance, Business or Public Administration, Political Science, Pre-Law or a closely related field) and three years of experience (reviewing, preparing and/or monitoring of procurement contracts; financial/grant/service contracts; auditing; reviewing proposed contracts/grants, monitoring and evaluating compliance) or an equivalent combination of education, training or experience.

Must have basic computer competency, preferably with Microsoft Office products: Word, Excel, Access, and PowerPoint

Must possess and maintain a valid Florida Driver’s License by date of hire.

Preferences

• Experience in development of Invitation for Bids (IFB) for construction services and Request for Proposals (RFP) for architectural and engineering services highly desirable.
• One year of supervisory experience.
• Excellent verbal and written communication skills.
• Strong knowledge of Computerized Maintenance Management System (CMMS).
• Excellent customer service skills and ability to work in a team environment.
• Ability to work flexible hours and after-hours due to operational requirements.

NOTE:

All applicants selected for hire in the Administrative Services Department must successfully complete a Criminal History and Background check.

Standard work hours are Monday thru Friday 8:00 a.m. to 5:00 p.m. Work hours may include, weekends, after-hours, and post hurricane response due to operational needs.

This position is subject to assignment at any Facilities Management location due to project, task, or operational requirements. 

Orange County Benefits Information

http://www.ocfl.net/EmploymentVolunteerism/EmployeeBenefits.aspx

All interested applicants must apply online and complete a full Orange County Government application. To apply visit:  WWW.OCFL.net