Coordinator, Academic Advising and Rollins Gateway

For the 13th consecutive year, Rollins College has been named a “Great College to Work For”. Be a part of the Rollins experience and find a place where you belong. Ready to join us?

The Coordinator for Academic Advising and Rollins Gateway is responsible for the day-to-day programmatic needs, operations and administrative functions that will enable a connected, organized, integrated and intentional environment that develops global citizens and responsible leaders.

Total Rewards & Compensation:

• 15 Days - Paid Time Off (vacation, sick and personal time)
• 11 Days - Paid Holidays
• 10 Days - Paid College Closure Days
• Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
• 100% Employer-Funded Health Reimbursement Account ($125+/month)
• 100% Employer-Paid Short & Long Term Disability Insurance
• Domestic Partner Benefits
• 11.5% Employer Retirement Contributions
• Discounted On-Campus Dining Meal Plans
• FREE On-Campus Parking
• FREE Access to Campus Amenities (gyms, pools, library, sporting events and more)
• FREE Full Tuition for Employees and their Families
• Pet Insurance
• 100% Employer-Funded Employee Assistance Program
• Flexible Spending Accounts
• Award-Winning Wellbeing Programs: Blue Rewards, Rally Dollars, Hinge Health Musculoskeletal Coaching
• Plus More!

Additional Perks:

• Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards and more)
• FREE E-Training Courses & Professional Development Opportunities
• IT Software & Laptop Discounts (Apple, Lenovo, and more)
• College Bookstore Discounts
• Annual Service Awards & Recognition Programs
• Discover what it's like to live in Orlando: Live, Work, Play and Learn
• Plus More!

Rollins College offers a competitive hourly rate.

Our Service Excellence Philosophy:

At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.

Primary Job Responsibilities:

• Provides support to Associate Dean of Advising and Assistant Vice President for Student Affairs & Community for program needs including scheduling, coordinating institutional events, educational experiences, assessment, storytelling/marketing, resource management, budget management and student participation.
• Supports the Associate Dean of Advising in management of Academic Warnings for students, including tracking warnings, weekly meetings for triage and management, and referrals to appropriate staff and faculty.
• Supports the Associate Dean of Advising and Director of Advising in management of academic probation and suspension processes, including maintaining records, making appointments with advising staff, and handling correspondence.
• Provides occasional administrative support for Director of Fellowships Advising and Business Advisor for event scheduling, purchases, budget processes.
• Collaborates with Assistant Vice President for Student Affairs & Community on strategic operational committees by providing administrative coordination and support for student experience, emergency/life safety, procedures manual, navigation, art, program synergy, sustainability, and the program leadership team for Kathleen W. Rollins Hall & Rollins Gateway.
• Hires, trains and manages student workers for Rollins Gateway and Kathleen W. Rollins Hall (between 8-10 students to support operations, meet and greet and student engagement by developing a unified student experience plan in partnership with all staff and faculty in program and building).
• Manages evening and weekend operations and communication with student workers and liaison with facilities, campus safety, etc.
• Executes all Rollins Gateway & Kathleen W. Rollins Hall communication through electronic signage, video wall, wayfinding, social media and print communications by collaborating with Enrollment Management & Marketing and Internal Communications on branded messages (managing daily changes).
• Manages daily facilities and operational needs including highly trafficked student spaces (Fox Den, occupied stair, open lounges), supports immediate faculty, staff and student needs with in specialized spaces (supplies, tech etc.), liaison with Classroom Tech and Event Services around problem solving in scheduled spaces.
• Point of entry for daily groups, tours and major events with Kathleen W. Rollins Hall & Rollins Gateway including Enrollment & Admissions, Alumni Weekend, Family Weekend, Orientation, Community Relations, Summit on Transforming Learning etc.
• Serves as a member of the Division of Student Affairs Community Alignment as a support partner and collaborator with the Center for Leadership & Community Engagement, Social Innovation & Entrepreneurship Hub, Campus Media and Center for Inclusion & Campus Involvement, Administrative Assistant of Advising, and other administrative staff within Rollins Hall.

Minimum Qualifications:

• At least two (2) years of project management, coordination and administrative professional experience.
• Experience working with, and deep appreciation for, working alongside diverse populations.
• Strong computer skills (Microsoft Office) and comfort with new technology (as an end user, trainer and problem-solver).
• Ability to handle confidential student records with respect and discretion
• Highly organized, detailed and able to flourish in a fast-paced environment with multiple priorities and needs.
• Friendly, service-oriented and mission-driven.
• Ability to perform tasks and focus in a highly engaging and active environment.
• Knowledge of basic graphic design (InDesign, Photoshop, Canva, etc.) for creating promotional materials.
• Demonstrated ability to implement programmatic initiatives from ideation to execution.
• Ability to lead through ambiguity and scale efforts.
• Strong oral and written communication skills demonstrated through facilitation, proposals writing, grants, promotional materials and correspondence.
• Ability to work evenings and weekends as needed.

Preferred Qualifications:            

• Bachelor’s degree, or equivalent combination of education and experience.
• Project management, coordination and professional administrative experience in a higher education setting.
• Training or experience with marketing, messaging and developing written content for public consumption.

Work Schedule:

• The Coordinator for Academic Advising and Rollins Gateway Support is scheduled to work 7.5 hours/day, 37.5 hours per week.
• The schedule for this role is:Monday-Friday, 8:30am and 5:00pm*
• *Flexible schedules or overtime may be required to meet the demands of the academic calendars.

Work Environment:

• Campus-based position working in an office environment.
• Ability to work evenings and weekends as needed.

To learn more about Rollins effort about the College’s response to COVID-19, please  click here.

Instructions to Applicants:

To apply, please submit an application and upload the following materials:

Cover Letter-Resume

Screening of applications will begin immediately and preference will be given to applicants who apply by February 14, 2022.

About the Office of Academic Advising & Rollins Gateway:

Office of Academic Advising

The Office of Academic Advising at Rollins College supports faculty-student advising relationships aimed at helping students reach their goals and to make meaning of their liberal arts education. The Community Alignment (within the Division of Student Affairs) aims to foster an inclusive environment of engagement, belonging, and connection for all students. Programs within this area include the Center of Inclusion & Campus Involvement, Center for Leadership & Community Engagement, Social Impact Hub and Student Media.

Rollins Gateway

The Rollins Gateway helps students make meaning of a Rollins education by connecting them with programs and experiences that are central to our mission of global citizenship and responsible leadership. Kathleen W. Rollins Hall is home to Rollins Gateway; a physical space that brings together ten of Rollins’ most mission-aligned curricular and co-curricular programs in an environment that encourages faculty and staff mentorship and interdisciplinary collaboration. For more information on the Rollins Gateway and specific programs in Kathleen W. Rollins Hall, please click here.

About Rollins College:

 Rollins seeks to foster and to model a campus environment that is welcoming, safe, and inclusive to all of our administrators, faculty, staff, and students. We view differences (e.g. nationality, race, gender, age, sexual orientation, socioeconomic class, physical ability, learning styles, perspectives, etc.) not as obstacles to be overcome but as rich opportunities for understanding, learning, and growth.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities.