Assistant Director, Internship Advising
Assistant Director, Internship Advising
Job no: 493289
Work type: Staff (Full-Time)
Location: Winter Park, FL
Categories: Career & Life Planning
Division: Student Affairs
For the 13th consecutive year, Rollins College has been named a “Great College to Work For”. Be a part of the Rollins experience and find a place where you belong. Ready to join us?
The Center for Career & Life Planning at Rollins College is seeking an Assistant Director, Internship Advising to join their team! The Assistant Director for Internship Advising is a full-time staff member and primary responsibilities include career and internship advising, managing the academic internship program and the course registration, providing support and guidance to faculty and students, and assisting employers in aligning their opportunities with the Rollins College Internship Posting Policies. One of the main purposes of this role is to increase access to high impact internship experiences for all students.
At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.
Click here to learn more about our commitment to Service Excellence at Rollins College!
Benefits & Perks to a Rollins College Career:
• 25 Days - Paid Time Off (vacation, sick and personal time)
• 11 Days - Paid Holidays
• 5 Days - Paid College Closure Days
• Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
• 100% Employer-Funded Health Reimbursement Account ($125+/month)
• 100% Employer-Paid Short & Long Term Disability Insurance
• Domestic Partner Benefits
• 11.5% Employer Retirement Contributions
• Discounted On-Campus Dining Meal Plans
• Free On-Campus Parking
• Free Access to Campus Amenities (gyms, pools, library, sporting events and more)
• Free Full Tuition for Employees in our Hamilton Holt and Crummer MBA Programs
• Pet Insurance
• 100% Employer-Funded Employee Assistance Program
• Flexible Spending Accounts
• Award-Winning Wellbeing Programs: Blue Rewards, Rally Dollars, Hinge Health Musculoskeletal Coaching
• Plus More!
• Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards and more)
• Free E-Training Courses & Professional Development Opportunities
• IT Software & Laptop Discounts (Apple, Lenovo, and more)
• College Bookstore Discounts
• Annual Service Awards & Recognition Programs
• Discover what it's like to live in Orlando: Live, Work, Play and Learn
• Plus More!
Rollins offers a competitive salary.
Click here to review our full benefits package.
• Provide career advising with a primary focus on internship planning, search strategies, applying and interviewing, and connecting the internship to future career plans.
• Provide internship registration guidance for undergraduate and non-MBA graduate students in the internship search process for assistance with credit options, their major/program requirements for
• Academic Internships, and the Academic Internship Policies.
• Evaluate and recommend internship search resources for students and the Center for Career & Life Planning, including national databases.
• Collaborate with campus partners to provide internship focused outreach to classrooms and student groups.
• Provide training to CCLP Graduate Assistants and Career Ambassadors on best practices in internship advising and the Rollins College Internship Posting Policies.
Academic Internship Course
• Integrate career readiness into the syllabus, curriculum, and individual assignments for the
• Academic Internship Course for undergraduate students, using Canvas, in collaboration with the
• Instructional Design office.
• Coordinate and administer the registration process for Academic Internship Courses during the fall, spring, and summer semesters, including general elective and major-credited courses, in collaboration with the Registrar’s office.
• Liaise with faculty, department chairs, and the Academic Deans office to coordinate staffing of the Academic Internship courses and communicate internship policies. This includes providing frequent trainings to faculty members on the Academic Internship Program.
• Serve as the main contact for students who experience issues with their internship site or internship supervisor. Consult with faculty instructors as support, if needed.
• Market and promote the internship program at Rollins, particularly registration deadlines. This includes frequent website updates, social media marketing, and internal campus communication.
Internship Funding Opportunities
• Oversee the administration and application processes of all Funded Internship Programs within the CCLP, including the Gateway Fellows summer funding program and JFF internships.
• Market and promote internship funding opportunities through collaboration with other departments on campus, outreach to student groups, social media and email campaigns, and flyers.
• Compile and share data related to all internship funding opportunities for external marketing and storytelling purposes as well as internal reporting purposes.
• Oversee the Rollins College Internship Posting Policies, including communication to internal and external partners.
• Manage the review of all internship descriptions submitted to Rollins by employers to assess if they meet the Rollins Internship Criteria. Follow-up with employers as needed to recommend internship description revisions.
• Serve as the main point of contact for Academic Internship site supervisors and employers, assisting them in creating quality high impact experiences for students.
• Engage employers and community partners through outreach and targeted site visits, to educate employers on the Rollins College student experience and enhance partnerships.
Student Employee Supervisor
• Support Associate Director of Career Advising in recruiting, hiring, training, scheduling and supervision efforts for the front desk and Career Studio coverage. Assist with training student employees and graduate assistants on front desk duties and procedures as well as professional representation of the Career Center.
• Hire, train, and supervise graduate assistants and undergraduate staff as it relates to their support of Rollins College Internship Programs.
• Delegate CCLP projects and assignments to appropriate student employees as needed.
Additional Responsibilities & Support
• Support Gateway programming, strategy and implementation through cross-departmental collaboration, integration of Gateway language into CCLP programming, and support helping students identify and articulate their Gateway experiences.
• Stay up to date on industry standards through professional development opportunities, including webinars and listservs.
• Compile assessment data based on various Internship Programs in the Center for Career & Life
• Planning, to aid in programmatic changes, analysis of learning outcomes, and departmental reports.
Support the Center for Career & Life Planning with outreach presentations, student and alumni career development appointments, and document reviews when needed and as availability allows.
• Represent Career & Life Planning team and Rollins at various professional associations, panels, and meetings as necessary.
• Bachelor’s degree.
• Ability to interact effectively and professionally with constituents including students, staff, employer contacts, vendors, students, alumni, faculty and parents, while establishing and maintaining positive working relationships.
• Awareness of legal issues as they pertain to employment practices within the US.
• Understanding of international student population needs and legal issues pertaining to their curricular and optional practical training (OPT and CPT).
• Strong attention to detail and accuracy, especially related to data tracking and analysis; able to think critically and make judgement calls based on multiple sources of information.
• Ability to develop, monitor and evaluate multiple, detailed office systems including budgets, event registrations, tracking of resume and cover letter reviews, employer databases and mass mailings.
• Knowledge, skill and proficiency in using a variety of computer software programs including Word, Excel, Access and comfort using other specialty programs.
• Comfort supervising and a strong ability to direct the work of others.
• Possess strong written and oral communication skills; comfort in presenting to groups of internal and external constituents.
• Knowledge and practice of strong organizational and time management skills.
Service excellence focus with commitment to meeting the unique needs of students, alumni, employers, colleagues, and other stakeholders.
• Master’s degree in human resources, counseling, college student personnel, or a related field.
• Experience with Handshake and/or Qualtrics.
• Campus-based, front-facing customer service position, working in an office environment.
• Work requires visual strain and use of computer.
• Evenings and weekends as appropriate and required.
To learn more about Rollins effort about the College’s response to COVID-19, please click here.
Instructions to Applicants:
Screening of applications will begin immediately and continue until position is filled.
About the Center for Career & Life Planning:
The Center for Career & Life Planning offers a variety of services and resources designed to reinforce the personal, social, and intellectual development fostered by a liberal arts education. It oversees career development, academic internships, and student employment for the Rollins community: serving students, alumni, staff, faculty, parents, and employers.
The Center for Career & Life Planning is a student's place to learn about connecting majors to future goals, identifying transferable skills, gaining job and internship search skills, developing networking strategies, and connecting with alumni mentors and recruiters.
About Rollins College:
Rollins seeks to foster and to model a campus environment that is welcoming, safe, and inclusive to all of our administrators, faculty, staff, and students. We view differences (e.g. nationality, race, gender, age, sexual orientation, socioeconomic class, physical ability, learning styles, perspectives, etc.) not as obstacles to be overcome but as rich opportunities for understanding, learning, and growth.
Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities.