Payroll Specialist II

Unleash YOUR Potential With Us

As a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world’s most challenging problems. No matter what your role is, when you join Knight Nation, you’ll play an integral role in pushing us forward to become among the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We’re seeking qualified, motivated individuals who will help UCF fulfill its mission in unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.

The Opportunity: 

UCF is seeking to hire three (3) Payroll Specialist II positions. Positions # P-13816, P-16807, & P-25741. This Payroll Specialist II is responsible for ensuring compliance with university rules, policies, and procedures relating to the processing of payroll. This position is also responsible for all payroll processing activities, including regular and overtime pay processing, supplemental pay, calculation/verification of retroactive payments and overpayments, dual compensation, employee and employer contributions/deductions, leave accruals and payouts, and payroll taxes.

Responsibilities:

• Responds to employee and department inquiries related to paycheck calculations, payroll-related policies and procedures and time entry. Responsible for replying to e-mails/phone calls/Workday Help cases in a timely manner (24-48 hours). The shared Payroll email account responsibility is on a rotational basis with the other Payroll Specialists. Workday Help cases are a shared daily responsibility among all Payroll Specialists.

• Conducts payroll audits to assist in the calculation and processing of retroactive payments and overpayment recoveries due to late payroll-impacting job actions, including but not limited to hires, terminations, and pay rate changes.

• Runs pay calculation processes and reviews validation/error reports during the payroll cycle. Researches and resolves issues as needed.

• Processes and validates time-off payouts related to terminations, job class changes and retirement on a rotational basis.

• Maintains payroll spreadsheets to track dual compensation fiscal maximums by employee. Helps maintain other logs to track payroll-related metrics.

• Assists with the printing, logging and distribution of paychecks to employees.

• Keys entries and runs monthly off-cycle payrolls for benefit voucher refunds and payments on a rotational basis.

• Sends communications, as needed, to employees related to cell phone allowances, 12-month payment option, tuition waivers, check pick-ups and overpayment notifications.

• Completes wage verifications (ex: mortgage verification, workers' compensation).

• Processes garnishments and subpoenas.

• Presents at New Employee Orientation and other events as needed.

Minimum Qualifications:  

Bachelor's or Master's degree and 2+ years of relevant experience.

Preferred Qualifications: 

Certified Payroll Professional Certification

Experience and/or education in accounting or payroll and with a strong understanding of payroll processes in a higher education setting.

Knowledge of applicable payroll-related state and federal laws as well as tax laws

Excellent collaboration with ability to effectively communicate (written and verbally) with cross-functional business partners, internal/external stakeholders, and various levels of management.

Detail-oriented with strong analytical skills

Experience with Microsoft Office applications, especially Excel

Workday experience is a plus. 

Additional Application Materials Required: 

Please attach your resume.

Are Benefits Important to You?

Working at UCF has its perks!  In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
• Paid time off, including annual and sick leave and paid holidays
• Retirement savings options
• Employee discounts, including tickets to many Orlando attractions
• Education assistance
• Flexible work environment
• And more…For more benefits information, go to hr.ucf.edu

Who Are We?

Founded in 1963 to fuel the region’s talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It’s one of the reasons U.S. News & World Report ranks UCF among the nation’s top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor's degrees, master's degrees, Ph.D.'s., certificates, and more.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.