Assistant Director, Payroll

Unleash YOUR Potential With Us 

As a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world’s most challenging problems. No matter what your role is, when you join Knight Nation, you’ll play an integral role in pushing us forward to become among the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We’re seeking qualified, motivated individuals who will help UCF fulfill its mission in unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.

The Opportunity: 

The Assistant Director, Payroll oversees the payroll functions for the university, which includes payroll processing, time and labor, taxation, reconciliation, and record retention requirements for approximately 12,000 employees, averaging $20 million biweekly. This position manages the day-to day operations of the Payroll department; supervises, trains and mentors Payroll team employees.

Responsibilities:  

Payroll, Reporting and Accounting

• Assists the Director of Payroll by establishing efficient and effective procedures to ensure the university payroll is uninterrupted and confirmed biweekly. Creates off-cycle check transactions and prints checks, as necessary. Serves as a backup to review the bank reports for Automated Clearing House (ACH) returns and submits reversals and stop payment requests. Responsible for accurate leave balances, as well as annual leave processes related to personal holidays and medical residents, etc. 

• Performs quality control on and serves as a backup in processing the following employee payments: annual, sick, overtime, special compensatory leave, miscellaneous salary supplements, Criminal Justice Incentive Payments (CJIP), and Cell Phone Allowances. Responsible for processing payments of a sensitive nature (i.e. beneficiary or settlement).  Signs off on overpayment audits.  Administers the Twelve-Month Payment Option program.

• Responsible for documenting standard operating procedures for payroll tasks. Tracks metrics on overpayment audits and keying errors and develops specific external department and Payroll team training recommendations to reduce errors for the Director of Payroll to address.

• Processes FICA tax refunds and collections when appropriate, and is responsible for semester-related taxable tuition recording as a non-cash fringe for the tax collection.  Ensures that biweekly tax remittances are made on time via EFTPS.  Files form 941 and reports adjustments quarterly to the Internal Revenue Service.  Maintains W-2 records and coordinates distribution.

Operations Management

• Confirms payroll, ensures benefit and payroll vendors’ accounts payable transactions are processed, and schedules and remits tax payments.

• At the direction of the Payroll Director, develops business processes within the Payroll unit. Offers recommendations for developing and implementing HR regulations, policies, and programs for the university.

• At the direction of the Payroll Director, develops business processes within the Payroll unit. Offers recommendations for developing and implementing HR regulations, policies, and programs for the university.

• Serves as a back-up in the absence of the Payroll Director.

Minimum Qualifications:  

Bachelor's or Master's degree and 4+ years of relevant experience.

Preferred Qualifications: 

• 6+ years of broad based and progressive experience in payroll.

• Previous experience supervising a payroll team.

• Experience processing payroll for a large complex organization, public institution, or higher education institution.

• Previous experience in Workday or a similar ERP system.

• Payroll certification such as Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).

• Understanding of HR best practices and current regulations.

• Customer-focused attitude, with a high level of professionalism and discretion.

Additional Application Materials Required: 

Please submit a resume reflective of your experience.

Special Instructions to the Applicants: 

If you are selected as the final candidate for an employment opportunity, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

Are Benefits Important to You? 

Working at UCF has its perks!  In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers: 

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick leave and paid holidays 

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• Flexible work environment 

• And more…For more benefits information, to go to the UCF Employee Benefits page click here. 

Who Are We? 

Founded in 1963 to fuel the region’s talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It’s one of the reasons U.S. News & World Report ranks UCF among the nation’s top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor's degrees, master's degrees, Ph.D.'s., certificates, and more. 

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

Human Resources

Work Schedule

Monday - Friday; 8:00 AM-5:00 PM

Type of Appointment

Regular

Expected Salary

$75,809.00 to Negotiable

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at  http://www.oie.ucf.edu/documents/PresidentsStatement.pdf.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.