Administrative Support Specialist

Our people are core to everything we do — the catalyst behind our ability to create exceptional impact and extraordinary results.
We believe in flexibility. We focus on relationships. We encourage each individual to follow their own path. And we seek feedback openly, from all.
People matter here and they feel it.
And we value curiosity. Curiosity is more than a personality trait. It’s a way of thinking. Of learning. Of working.
There’s purpose in this wonder. It makes us better. It makes us MSL.
If you want to be in an environment where you can make a difference — and make a professional home — MSL is the place for you.

SUMMARY
The Administrative Assistant I is an administrative support position for candidates with excellent administrative and language skills. The successful candidate will have the ability to identify appropriate format and terminology, understand correct application of proofreading corrections and be proficient in document creation and formatting skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES
· Create, revise, format and maintain documents, forms and templates at an intermediate level in Microsoft Word, Excel, PowerPoint and Acrobat.
· Format and convert documents from one application to another; use application tools to create and apply styles to documents.
· Use specialized features within applications to format TOCs, tables, track changes, data files, merges, and form documents.
· Complete advanced-level projects in Excel (create new workbooks, format cells, filter data, create graphics and charts); complete advanced-level projects in PowerPoint (revise/input slides, text and layout, format animations and transitions, manipulate design templates and edit charts).
· Other duties as assigned by Administrative Team Leader or other staff member

COMPENTENCIES
· Ability to interact effectively with all levels of staff, and work in a team environment with strong customer service presence.
· Possess organizational skills to manage time well, prioritize effectively, manage multiple deadlines and handle confidential information with discretion.
· Excellent communication and language skills including reading, grammar, spelling and vocabulary; strong formatting and proofreading skills are essential.
· Ability to multitask and work well with shifting priority deadlines.
· Ability to receive direction from multiple work requestors with priority shifts

Required Education and Experience
· High School Diploma required, Associate’s Degree preferred, and related experience desired.
· Intermediate proficiency with Microsoft Word, Excel, PowerPoint, Acrobat and other software. 10-key skills are a must, alongside excellent typing speed and accuracy.
· Experience in creating responses to Request for Proposals and other marketing material is highly preferred.

Practice Area Experience Preferred:
· Governmental (State University & Colleges, School Districts, Counties, Healthcare Districts, Housing Finance Authorities, Municipalities, State Agencies, Transportation Authorities, and Utility Authorities
· Healthcare (Long-term care, Senior housing, Hospitals & health systems, Physician practices, and Community-based healthcare)
Manufacturing
Professional services, and/or
High Tech
Tourism and Hospitality